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CODE OF COLORADO REGULATIONS 8 CCR 1403-1 Colorado Child Care Assistance Program

49 1. The originating county shall be responsible for initiating and/or maintaining the fiscal agreement for the child care provider that the family utilizes for care in accordance with rule section 3.115.5 for the remainder of the twelve (12) month eligibility period. If the originating county does not have an active fiscal agreement with the chosen child care provider at the time of exit, the child care provider’s fiscal agreement shall be entered using the county ceiling rates of the county in which the provider is located. 2. At the time of re-determination, the receiving county shall re-determine the household’s eligibility per rule section 3.105.3 without requiring the household to re-apply.at the time of redetermination the originating county shall issue the eligibility re-determination form to the household per rule section 3.105.3 and direct the family to return the completed form to the receiving county. To mitigate service interruptions, the originating county shall notify the receiving county of the re-determination and their responsibilities of redetermining eligibility. 3. The child care case may be closed if at the time of re-determination the family does not meet the eligible activity requirements of the receiving county. 4. If the receiving county has a wait list at the time of re-determination, a family may be placed onto that county’s wait list provided they are not a part of the county defined target populations. CC. Counties shall respond to requests for information or assistance from other agencies within five (5) business days. DD. Counties must review and take action on current re-determinations for completeness, approve or deny the re-determination, and provide timely written notice to the adult caretaker(s) or teen parent(s) of approval, or of missing verifications, no more than fifteen (15) calendar days from the date the re-determination was received by the county. The county must notify the adult caretaker(s) or teen parent(s) in writing that they have fifteen (15) calendar days from the date the notice is mailed to provide the required missing verifications. If verifications are not received within the fifteen (15) day noticing period, the re-determination will be denied. EE. Whenever possible in processing re-determinations of eligibility for adult caretaker(s) or teen parent(s) currently receiving Low-Income Child Care, counties shall use information that is already available in other sources to document any verification including citizenship, age, and identity if the adult caretaker or teen parent’s declaration is inconsistent in accordance with 3.112(V). FF. Counties shall reduce parent fees by twenty percent (20%) of the regularly calculated parent fee when a household utilizes a quality child care provider rated in the top three levels of the Department’s quality rating system. For households utilizing multiple child care providers, only one child care provider is required to be in the top three quality levels for the reduced parent fee to apply. GG. Reports of unpaid parent fees shall be documented on the case and the county shall not take action on report of unpaid parent fees until re-determination. If the unpaid parent fee is reported outside of the required reporting period outlined in rule section 3.114.2 (Q), the county shall not take any action. If at the time of re-determination, the parent fee remains unpaid and acceptable payment arrangements have not been made with the child care provider, the household shall remain ineligible until: 1. Delinquent parent fees are paid in full;