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CODE OF COLORADO REGULATIONS 8 CCR 1403-1 Colorado Child Care Assistance Program

88 L. Counties must code child care expenditures to the appropriate program, as prescribed by the Department. Failure to do so may result in non-reimbursement or other actions as deemed appropriate by the Department. M. To help prevent funding concerns in CCCAP, counties shall monitor expenditures of CCCAP funds and may suspend new enrollments subject to Department approval and requirements as described in rule sections 3.104, 3.122, and 3.123, as necessary and allowable pursuant to federal and state regulations. “Reimbursable expenditures” are supported in whole or in part by the State General Fund, Federal (pass through) money, or a combination of State and Federal money. Each county shall maintain documentation of the methodology used to calculate projected expenditures and shall make such documentation available to the Department upon request. N. Counties shall be responsible for the provision of a safe place for storage of case records and other confidential material to prevent disclosure by accident or as a result of unauthorized persons other than those involved in the administration of the CCCAP program. Data of any form shall be retained for the current year, plus the three (3) immediately preceding years, unless: 1. A statute, rule or regulation, or generally applicable policy issued by a county, state or federal agency that requires a longer retention period; or 2. There has been a recovery, audit, negotiation, litigation or other action started before the expiration of the three (3)year period. 3. If a county shares building space with other county offices, it shall use locked files to store case material and instruct facility and other maintenance personnel concerning the confidential nature of information. O. Counties shall post eligibility, authorization, and administration policies and procedures so they are easily accessible and readable to the layperson. The policies shall be sent to the Department for compilation.