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us-co/regulation/10-ccr-2506-1/4.707.83 — Issuance Record Retention and Forms Security · Axiom

Issuance Record Retention and Forms Security

4 rules

The local office shall maintain issuance and reconciliation records for a period of three (3) years from the month of origination. This period may be extended with the written approval of USDA/FNS. Issuance and reconciliation records shall include, at a minimum, reports regarding Notices of Action, Notices of Change, and inventory record. Forms FNS-250, FNS-259, FNS-46 and substantiating documents, cashiers' daily reports, cashiers' daily tally sheets, master issuance files, the records for issuance for each month and any rosters or lists produced by the automated system. In lieu of the records themselves, easily retrievable microfilm, microfiche, or computer tapes that contain the required information may be maintained.

in view

Whole section

Encodings · 4

issuance_reconciliation_record_retention_yearsCO reg. 4.707.83 · parameter

10 CCR 2506-1 section 4.707.83

name: issuance_reconciliation_record_retention_years
kind: parameter
dtype: Count
source: 10 CCR 2506-1 section 4.707.83
metadata:
  proof:
    atoms:
      - path: versions[0].formula
        kind: parameter
        source:
          corpus_citation_path: us-co/regulation/10-ccr-2506-1/4.707.83
          excerpt: for a period of three (3) years from the month of origination
versions:
  - effective_from: '2025-10-01'
    formula: '3'

issuance_reconciliation_record_retention_extension_authorizedCO reg. 4.707.83 · derived

10 CCR 2506-1 section 4.707.83

name: issuance_reconciliation_record_retention_extension_authorized
kind: derived
entity: LocalOffice
dtype: Judgment
period: Month
source: 10 CCR 2506-1 section 4.707.83
metadata:
  proof:
    atoms:
      - path: versions[0].formula
        kind: formula
        source:
          corpus_citation_path: us-co/regulation/10-ccr-2506-1/4.707.83
versions:
  - effective_from: '2025-10-01'
    formula: |-
      issuance_reconciliation_record_retention_period_extended
      and written_approval_of_usda_fns_for_retention_extension_obtained

issuance_reconciliation_records_maintained_in_permitted_formCO reg. 4.707.83 · derived

10 CCR 2506-1 section 4.707.83

name: issuance_reconciliation_records_maintained_in_permitted_form
kind: derived
entity: LocalOffice
dtype: Judgment
period: Month
source: 10 CCR 2506-1 section 4.707.83
metadata:
  proof:
    atoms:
      - path: versions[0].formula
        kind: formula
        source:
          corpus_citation_path: us-co/regulation/10-ccr-2506-1/4.707.83
versions:
  - effective_from: '2025-10-01'
    formula: |-
      original_issuance_and_reconciliation_records_maintained
      or (
          easily_retrievable_microfilm_microfiche_or_computer_tapes_maintained
          and alternative_media_contains_required_issuance_and_reconciliation_information
      )

issuance_reconciliation_record_retention_requirement_metCO reg. 4.707.83 · derived

10 CCR 2506-1 section 4.707.83

name: issuance_reconciliation_record_retention_requirement_met
kind: derived
entity: LocalOffice
dtype: Judgment
period: Month
source: 10 CCR 2506-1 section 4.707.83
metadata:
  proof:
    atoms:
      - path: versions[0].formula
        kind: formula
        source:
          corpus_citation_path: us-co/regulation/10-ccr-2506-1/4.707.83
      - path: versions[0].formula
        kind: import
        import:
          target: >-
            us-co:regulations/10-ccr-2506-1/4.707.83#issuance_reconciliation_record_retention_years
          output: issuance_reconciliation_record_retention_years
          hash: sha256:local
      - path: versions[0].formula
        kind: import
        import:
          target: >-
            us-co:regulations/10-ccr-2506-1/4.707.83#issuance_reconciliation_records_maintained_in_permitted_form
          output: issuance_reconciliation_records_maintained_in_permitted_form
          hash: sha256:local
versions:
  - effective_from: '2025-10-01'
    formula: >-
      local_office_maintains_issuance_and_reconciliation_records

      and
      issuance_reconciliation_records_include_minimum_required_reports_forms_files_rosters_and_substantiating_documents

      and issuance_reconciliation_records_maintained_in_permitted_form

      and
      issuance_reconciliation_records_retained_years_from_month_of_origination
      >= issuance_reconciliation_record_retention_years

▸rulespec code

Shown source

regulations/10-ccr-2506-1/4.707.83.yaml

Displaying the canonical repository encoding.

View on GitHub

Rules

issuance_reconciliation_record_retention_years

Parameter

source: 10 CCR 2506-1 section 4.707.83

- name: issuance_reconciliation_record_retention_years
  kind: parameter
  dtype: Count
  source: 10 CCR 2506-1 section 4.707.83
  metadata:
    proof:
      atoms:
        - path: versions[0].formula
          kind: parameter
          source:
            corpus_citation_path: us-co/regulation/10-ccr-2506-1/4.707.83
            excerpt: for a period of three (3) years from the month of origination
  versions:
    - effective_from: '2025-10-01'
      formula: '3'

issuance_reconciliation_record_retention_extension_authorized

Derived

source: 10 CCR 2506-1 section 4.707.83

- name: issuance_reconciliation_record_retention_extension_authorized
  kind: derived
  entity: LocalOffice
  dtype: Judgment
  period: Month
  source: 10 CCR 2506-1 section 4.707.83
  metadata:
    proof:
      atoms:
        - path: versions[0].formula
          kind: formula
          source:
            corpus_citation_path: us-co/regulation/10-ccr-2506-1/4.707.83
  versions:
    - effective_from: '2025-10-01'
      formula: |-
        issuance_reconciliation_record_retention_period_extended
        and written_approval_of_usda_fns_for_retention_extension_obtained

issuance_reconciliation_records_maintained_in_permitted_form

Derived

source: 10 CCR 2506-1 section 4.707.83

- name: issuance_reconciliation_records_maintained_in_permitted_form
  kind: derived
  entity: LocalOffice
  dtype: Judgment
  period: Month
  source: 10 CCR 2506-1 section 4.707.83
  metadata:
    proof:
      atoms:
        - path: versions[0].formula
          kind: formula
          source:
            corpus_citation_path: us-co/regulation/10-ccr-2506-1/4.707.83
  versions:
    - effective_from: '2025-10-01'
      formula: |-
        original_issuance_and_reconciliation_records_maintained
        or (
            easily_retrievable_microfilm_microfiche_or_computer_tapes_maintained
            and alternative_media_contains_required_issuance_and_reconciliation_information
        )

issuance_reconciliation_record_retention_requirement_met

Derived

source: 10 CCR 2506-1 section 4.707.83

- name: issuance_reconciliation_record_retention_requirement_met
  kind: derived
  entity: LocalOffice
  dtype: Judgment
  period: Month
  source: 10 CCR 2506-1 section 4.707.83
  metadata:
    proof:
      atoms:
        - path: versions[0].formula
          kind: formula
          source:
            corpus_citation_path: us-co/regulation/10-ccr-2506-1/4.707.83
        - path: versions[0].formula
          kind: import
          import:
            target: >-
              us-co:regulations/10-ccr-2506-1/4.707.83#issuance_reconciliation_record_retention_years
            output: issuance_reconciliation_record_retention_years
            hash: sha256:local
        - path: versions[0].formula
          kind: import
          import:
            target: >-
              us-co:regulations/10-ccr-2506-1/4.707.83#issuance_reconciliation_records_maintained_in_permitted_form
            output: issuance_reconciliation_records_maintained_in_permitted_form
            hash: sha256:local
  versions:
    - effective_from: '2025-10-01'
      formula: >-
        local_office_maintains_issuance_and_reconciliation_records

        and
        issuance_reconciliation_records_include_minimum_required_reports_forms_files_rosters_and_substantiating_documents

        and issuance_reconciliation_records_maintained_in_permitted_form

        and issuance_reconciliation_records_retained_years_from_month_of_origination >=
        issuance_reconciliation_record_retention_years

loading…

Issuance Record Retention and Forms Security

4 rules

Official source

graph ↗build calculator ↗

in view

Whole section

Encodings · 4

issuance_reconciliation_record_retention_yearsCO reg. 4.707.83 · parameter

10 CCR 2506-1 section 4.707.83

name: issuance_reconciliation_record_retention_years
kind: parameter
dtype: Count
source: 10 CCR 2506-1 section 4.707.83
metadata:
  proof:
    atoms:
      - path: versions[0].formula
        kind: parameter
        source:
          corpus_citation_path: us-co/regulation/10-ccr-2506-1/4.707.83
          excerpt: for a period of three (3) years from the month of origination
versions:
  - effective_from: '2025-10-01'
    formula: '3'

issuance_reconciliation_record_retention_extension_authorizedCO reg. 4.707.83 · derived

10 CCR 2506-1 section 4.707.83

name: issuance_reconciliation_record_retention_extension_authorized
kind: derived
entity: LocalOffice
dtype: Judgment
period: Month
source: 10 CCR 2506-1 section 4.707.83
metadata:
  proof:
    atoms:
      - path: versions[0].formula
        kind: formula
        source:
          corpus_citation_path: us-co/regulation/10-ccr-2506-1/4.707.83
versions:
  - effective_from: '2025-10-01'
    formula: |-
      issuance_reconciliation_record_retention_period_extended
      and written_approval_of_usda_fns_for_retention_extension_obtained

issuance_reconciliation_records_maintained_in_permitted_formCO reg. 4.707.83 · derived

10 CCR 2506-1 section 4.707.83

name: issuance_reconciliation_records_maintained_in_permitted_form
kind: derived
entity: LocalOffice
dtype: Judgment
period: Month
source: 10 CCR 2506-1 section 4.707.83
metadata:
  proof:
    atoms:
      - path: versions[0].formula
        kind: formula
        source:
          corpus_citation_path: us-co/regulation/10-ccr-2506-1/4.707.83
versions:
  - effective_from: '2025-10-01'
    formula: |-
      original_issuance_and_reconciliation_records_maintained
      or (
          easily_retrievable_microfilm_microfiche_or_computer_tapes_maintained
          and alternative_media_contains_required_issuance_and_reconciliation_information
      )

issuance_reconciliation_record_retention_requirement_metCO reg. 4.707.83 · derived

10 CCR 2506-1 section 4.707.83

name: issuance_reconciliation_record_retention_requirement_met
kind: derived
entity: LocalOffice
dtype: Judgment
period: Month
source: 10 CCR 2506-1 section 4.707.83
metadata:
  proof:
    atoms:
      - path: versions[0].formula
        kind: formula
        source:
          corpus_citation_path: us-co/regulation/10-ccr-2506-1/4.707.83
      - path: versions[0].formula
        kind: import
        import:
          target: >-
            us-co:regulations/10-ccr-2506-1/4.707.83#issuance_reconciliation_record_retention_years
          output: issuance_reconciliation_record_retention_years
          hash: sha256:local
      - path: versions[0].formula
        kind: import
        import:
          target: >-
            us-co:regulations/10-ccr-2506-1/4.707.83#issuance_reconciliation_records_maintained_in_permitted_form
          output: issuance_reconciliation_records_maintained_in_permitted_form
          hash: sha256:local
versions:
  - effective_from: '2025-10-01'
    formula: >-
      local_office_maintains_issuance_and_reconciliation_records

      and
      issuance_reconciliation_records_include_minimum_required_reports_forms_files_rosters_and_substantiating_documents

      and issuance_reconciliation_records_maintained_in_permitted_form

      and
      issuance_reconciliation_records_retained_years_from_month_of_origination
      >= issuance_reconciliation_record_retention_years

▸rulespec code

Shown source

regulations/10-ccr-2506-1/4.707.83.yaml

Displaying the canonical repository encoding.

View on GitHub

Rules

issuance_reconciliation_record_retention_years

Parameter

source: 10 CCR 2506-1 section 4.707.83

- name: issuance_reconciliation_record_retention_years
  kind: parameter
  dtype: Count
  source: 10 CCR 2506-1 section 4.707.83
  metadata:
    proof:
      atoms:
        - path: versions[0].formula
          kind: parameter
          source:
            corpus_citation_path: us-co/regulation/10-ccr-2506-1/4.707.83
            excerpt: for a period of three (3) years from the month of origination
  versions:
    - effective_from: '2025-10-01'
      formula: '3'

issuance_reconciliation_record_retention_extension_authorized

Derived

source: 10 CCR 2506-1 section 4.707.83

- name: issuance_reconciliation_record_retention_extension_authorized
  kind: derived
  entity: LocalOffice
  dtype: Judgment
  period: Month
  source: 10 CCR 2506-1 section 4.707.83
  metadata:
    proof:
      atoms:
        - path: versions[0].formula
          kind: formula
          source:
            corpus_citation_path: us-co/regulation/10-ccr-2506-1/4.707.83
  versions:
    - effective_from: '2025-10-01'
      formula: |-
        issuance_reconciliation_record_retention_period_extended
        and written_approval_of_usda_fns_for_retention_extension_obtained

issuance_reconciliation_records_maintained_in_permitted_form

Derived

source: 10 CCR 2506-1 section 4.707.83

- name: issuance_reconciliation_records_maintained_in_permitted_form
  kind: derived
  entity: LocalOffice
  dtype: Judgment
  period: Month
  source: 10 CCR 2506-1 section 4.707.83
  metadata:
    proof:
      atoms:
        - path: versions[0].formula
          kind: formula
          source:
            corpus_citation_path: us-co/regulation/10-ccr-2506-1/4.707.83
  versions:
    - effective_from: '2025-10-01'
      formula: |-
        original_issuance_and_reconciliation_records_maintained
        or (
            easily_retrievable_microfilm_microfiche_or_computer_tapes_maintained
            and alternative_media_contains_required_issuance_and_reconciliation_information
        )

issuance_reconciliation_record_retention_requirement_met

Derived

source: 10 CCR 2506-1 section 4.707.83

- name: issuance_reconciliation_record_retention_requirement_met
  kind: derived
  entity: LocalOffice
  dtype: Judgment
  period: Month
  source: 10 CCR 2506-1 section 4.707.83
  metadata:
    proof:
      atoms:
        - path: versions[0].formula
          kind: formula
          source:
            corpus_citation_path: us-co/regulation/10-ccr-2506-1/4.707.83
        - path: versions[0].formula
          kind: import
          import:
            target: >-
              us-co:regulations/10-ccr-2506-1/4.707.83#issuance_reconciliation_record_retention_years
            output: issuance_reconciliation_record_retention_years
            hash: sha256:local
        - path: versions[0].formula
          kind: import
          import:
            target: >-
              us-co:regulations/10-ccr-2506-1/4.707.83#issuance_reconciliation_records_maintained_in_permitted_form
            output: issuance_reconciliation_records_maintained_in_permitted_form
            hash: sha256:local
  versions:
    - effective_from: '2025-10-01'
      formula: >-
        local_office_maintains_issuance_and_reconciliation_records

        and
        issuance_reconciliation_records_include_minimum_required_reports_forms_files_rosters_and_substantiating_documents

        and issuance_reconciliation_records_maintained_in_permitted_form

        and issuance_reconciliation_records_retained_years_from_month_of_origination >=
        issuance_reconciliation_record_retention_years