Page 280

CODE OF COLORADO REGULATIONS 10 CCR 2505-10 8.100 Medical Services Board

280 c. All medical records, service reports, and orders prescribing treatment plans, d. Records of goods prescribed, ordered for, or furnished to, members, and unaltered copies of original invoices for such items, e. Records of all payments received from the Medical Assistance Program, and f. Records required elsewhere in Section 8.000 et seq. 2. The records shall be created at the time the goods or services are provided. B. Records of Providers shall include employment records, including but not limited to shift schedules, payroll records, and time-cards of employees. C. Providers who issue prescriptions shall keep in the patient's record, the date of each prescription and the name, strength, and quantity of the item prescribed. D. Records must be maintained for seven (7) years unless an additional retention period is required elsewhere in Section 8.000 et seq., or in an individual Provider participation agreement. E. Each Provider shall retain any other records created in the regular operation of business that relate to the type and extent of goods and/or services provided (for example, superbills). All records must be legible, verifiable, and must comply with generally accepted accounting principles, auditing standards, and all applicable state and federal laws, rules, and regulations. F. Each entry in a medical record must be signed and dated by the individual providing the medical service or good. Stamped signatures are not acceptable. G. Providers utilizing electronic record-keeping may apply computerized signatures and dates to a medical record if their record-keeping systems guarantee the following security measures:

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Page 280

Official source

CODE OF COLORADO REGULATIONS 10 CCR 2505-10 8.100 Medical Services Board

280 c. All medical records, service reports, and orders prescribing treatment plans, d. Records of goods prescribed, ordered for, or furnished to, members, and unaltered copies of original invoices for such items, e. Records of all payments received from the Medical Assistance Program, and f. Records required elsewhere in Section 8.000 et seq. 2. The records shall be created at the time the goods or services are provided. B. Records of Providers shall include employment records, including but not limited to shift schedules, payroll records, and time-cards of employees. C. Providers who issue prescriptions shall keep in the patient's record, the date of each prescription and the name, strength, and quantity of the item prescribed. D. Records must be maintained for seven (7) years unless an additional retention period is required elsewhere in Section 8.000 et seq., or in an individual Provider participation agreement. E. Each Provider shall retain any other records created in the regular operation of business that relate to the type and extent of goods and/or services provided (for example, superbills). All records must be legible, verifiable, and must comply with generally accepted accounting principles, auditing standards, and all applicable state and federal laws, rules, and regulations. F. Each entry in a medical record must be signed and dated by the individual providing the medical service or good. Stamped signatures are not acceptable. G. Providers utilizing electronic record-keeping may apply computerized signatures and dates to a medical record if their record-keeping systems guarantee the following security measures: