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partner(s). • Partner budget documentation • Partner budget narrative • Partner job descriptions for CalFresh E&T • Cost allocation plan/cost methodology • Materials and activities the entity under review uses to monitor and review their CalFresh E&T partner(s). • Monitoring/review schedule and tools • Monitoring/review reports • Corrective action documents Interviews: The E&T ME team interviews staff responsible for delivering the CalFresh E&T program and services, and CalFresh E&T participants. Interview questions specifically address the implementation of the CalFresh E&T program as specified in the approved CalFresh E&T Annual Plan: program compliance, participation trends, fiscal policies and procedures, and data validation methodologies. Participant interviews focus on program effectiveness from the participant’s perspective. This includes how clearly a participant understands the conditions of program enrollment and available services including supportive services. Case File Review: The E&T ME team reviews case files to determine compliance with state and federal regulations. Case files are selected randomly from the complete list of participants for the Federal Fiscal Year (FFY) in review. The team uses a case file review protocol to ensure each case is assessed consistently and that all areas of state and federal requirements are considered. Case files may be paper, electronic, or both. The CDSS requests staff be present at case file reviews to help with any questions and navigate the computer system if electronic files are used. Items that should be in a case file include: • CalFresh E&T eligibility verification. • CalFresh E&T program start and end dates. • Case management documentation: this may include comprehensive intake assessment, employability assessment, individualized service plans, participant progress monitoring, and coordination with service providers. • Component start and end dates. • Provider determination (if applicable) • Provider referral form and date (if applicable) • Supportive service documentation: this should include why the service is needed, as well as a receipt/affidavit confirming the supportive service was used for its intended purpose. • USDA Funding and Non-Discrimination Statement. • Work registrant status and documentation. Data Review: The CDSS conducts data analysis, including trends, significant characteristics, and their relationships. The CalFresh E&T ME review includes data collection and validation methodologies for both the “CalFresh Work Registrants, Able-Bodied Adults Without Dependents (ABAWDs), and Employment and Training (E&T) Program Quarterly Statistical Report” (STAT 47), and the “CalFresh E&T Participant Outcomes Report”. Civil Rights Review: All programs and services funded by the FNS must include a public notification system. The purpose of this system is to inform applicants, participants, and potentially eligible persons of the program's availability, program rights and responsibilities, the policy of nondiscrimination, and the procedure for filing a complaint. All handouts, forms, and informational materials provided to CalFresh E&T participants must include the FNS funding statement and the nondiscrimination statement according to FNS Instruction 113-1, Section IX. 1/28/26, 11:04 AM State Plan CA FY26 - Original Submission https://dam-fns.usda.gov/sites/default/files/microsite/snapet-cafy26stateplan//index.html 34/286