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The CDSS does not use an MIS system for E&T participant information. However, all counties in California use MIS systems to track required certification data and eligibility for CalFresh/SNAP. This includes exemptions for Work Registration and ABAWD determination. The CDSS does not require counties to track E&T participation in the MIS system. Counties may use their MIS systems or outside systems such as SharePoint, Salesforce, or even Microsoft Excel for E&T participant tracking. During an ME, the review team will access the county’s case file system and record keeping ensuring compliance with federal and state requirements. Describe the State agency’s process for monitoring E&T providers’ program and fiscal operations. Include plans for direct monitoring such as visits, as well as indirect monitoring such as reviewing program data, financial invoices, etc. The CDSS conducts Management Evaluations (MEs) of all entities responsible for administrating the CalFresh E&T program. The purpose of the ME is to: decide compliance with CalFresh E&T rules and regulations and the approved CalFresh E&T Annual Plan; identify and document effective practices in place that could be helpful to other CalFresh E&T programs; identify technical assistance needs; and provide an opportunity for feedback to the CDSS on areas for continuous improvement. The objectives of the ME review are to provide: • A systematic method of monitoring and assessing the administration of the CalFresh E&T program; • A basis to improve and strengthen program operations by identifying and correcting deficiencies; and • Continuous flow of program information between all entities responsible for administrating the CalFresh E&T program, including the CDSS and FNS. The CDSS conducts MEs based on the following schedule: • Annually in large counties • Every two years in medium counties • Every three years in small counties The CDSS decides the size of the county based on the number of reported CalFresh E&T participants served in the previous fiscal year. State partners are reviewed on an annual basis. MEs are conducted more or less frequently based on identified risks. Document Review: The CDSS ME team requests and reviews programmatic and fiscal documentation before the ME. The list below names documents requested by the CDSS before the scheduled review. More documents may be requested either before or during the ME if needed. Documents with Personally Identifiable Information (PII) or other confidential information must be sent to the CDSS securely through email or secure transfer sites. Documents requested are tailored to the program being reviewed. These documents may include, but are not limited to: • Handbook, certification manual, training materials, and other instructional materials or policy materials. • Documents regarding CalFresh work registration requirements. • Copies of notices and forms provided to CalFresh E&T participants. • Documents used to construct required reports, including instructions to identify and count work registrants. • Encrypted lists of CalFresh E&T participants • Documentation of billing for all reimbursements and all source financial documentation for the selected month of review, including documentation for selected partner(s), when applicable. • General ledger and chart of accounts for all expenses • Copy of the single audit report for partners receiving federal grants over $1,000,000 • Time Records • Copies of contracts and/or Memo of Understanding (MOU) between the entity under review and selected 1/28/26, 11:04 AM State Plan CA FY26 - Original Submission https://dam-fns.usda.gov/sites/default/files/microsite/snapet-cafy26stateplan//index.html 33/286