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State Plan AR FY26 - Original Submission Page of 18 112 Describe how the State agency shares new policies, procedures, or other information with the intermediary or other E&T provider. Participant data and information are managed and shared through the SNAP Works and ARIES MIS systems. Email serves as the primary communication method for inquiries related to program participation or technical assistance. The State Agency maintains a centralized email address, , snapet@dhs.arkansas.gov which functions as a monitored distribution list managed by the OPGM SNAP E&T unit. This address is available for use by third-party providers and the Office of Field Operations (OFO) to request assistance. Updates regarding new policies, procedures, or other essential information are communicated to providers through a combination of Zoom meetings, in-person meetings, email correspondence, and, when necessary, regular mail. Describe how the State agency, intermediaries, and E&T providers share participant data and information. Include the names of any MIS systems (or other modes of communication) used. Participant data and information are shared through the SNAP Works and ARIES MIS systems. For inquiries related to program participation or technical assistance, email is the primary mode of communication. The State Agency maintains a centralized email address, , snapet@dhs.arkansas.gov which serves as a monitored distribution list managed by the OPGM SNAP E&T unit. This address is available for use by third-party providers and the Office of Field Operations (OFO) to request assistance. If the State uses a MIS system, describe the E&T related data that is tracked and stored in those systems (e.g. referrals, noncompliance with program requirements, provider determination, etc.), and whether the system(s) interact with each other. 1. Client demographic and contact information 2. Work registration status 3. Referrals 4. Non-compliance (Non-participation in SNAP E&T program – i.e. noncompliance with program requirements or expectations) 5. Provider Determinations 6. Assessments 7. Employment Plans (including assigned components and progress tracking) 8. Participant Reimbursements 9. Case notes 10. Correspondence 11. Tasks (agency and partner) 1, 2, 3, 4, 5, and 11 share data between the systems. Describe the State agency’s process for monitoring E&T providers’ program and fiscal operations. Include plans for direct monitoring such as visits, as well as indirect monitoring such as reviewing program data, financial invoices, etc. The SNAP E&T unit conducts annual Management Evaluation Reviews of each subgrantee to assess compliance and performance. These reviews evaluate: • Timeliness and accuracy in processing assigned tasks, including referrals; • Correct assignment of program components;