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SNAP CERTIFICATION MANUAL – SECTION 15000 15300 Timely Submission of an Overpayment 15210 Who Will Prepare the Overpayment

15300 Timely Submission of an Overpayment

SNAP Manual 03/01/02 An overpayment claim must be submitted to the Overpayment Unit within 60 days of the date of discovery. The date of discovery is the date that the county office worker establishes through documentary evidence that an overpayment exists. A Suspected Fraud Report (DHS-1700) must be submitted to the Fraud Unit within 10 days of the date the worker becomes aware that an overpayment that is a suspected intentional program violation may exist.

15400 Preparing the Overpayment

SNAP Manual 10/01/03  NOTE: When a DHS County office becomes aware of an overpayment as the result of a Quality Assurance (QA) review, the household must follow the procedures in this section of policy. A QA reviewer will determine only the amount of overpayment for the review month. Also, the verification provided to QA by an agency or an employer may not cover the entire overpayment period. The following actions will be completed to determine the total amount of the overpayment: Step 1: Determine the Initial Month of Over issuance The initial month of over issuance is the first month in the overpayment period. If the over issuance resulted from the household giving incorrect or incomplete information at the time of application (initial or recertification), the initial month of over issuance is the first month of the certification period assigned at application approval. EXAMPLE: A household submitted an application on September 12. The husband’s earnings were reported on the application, but the wife’s earnings were not reported. The application was approved on October 21 based only on the husband’s earnings. Retroactive prorated benefits were authorized for September. At the time of the wage match for the quarter ending September, it was discovered that the wife was employed at the time the application was submitted and had been working for several months. The initial month of over issuance will be September.