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SNAP CERTIFICATION MANUAL – SECTION 15000 15200 When to Prepare an Overpayment 15210 Who Will Prepare the Overpayment

• No claim will be prepared for any months in excess of three years from the month the agency discovered a possible overpayment if the county office has purged its files and has no record of issuance for those months. • No claim will be prepared for any months in excess of three years from the month the worker discovered a possible overpayment if the household’s circumstances for that month cannot be established because an employer or other source of verification has purged the records for the month of possible overpayment.

15210 Who Will Prepare the Overpayment SNAP Manual 07/01/02 The county office worker will prepare the Benefit Overpayment Report (DHS-199) on all overpayments classified as administrative errors regardless of the amount of the overpayment. This includes overpayments where: • The county office failed to take timely action on a change reported by the household. • The agency incorrectly computed household income or deductions or otherwise calculated an incorrect benefit amount. • The household was overpaid due to a worker or system error. • The household did not complete the recertification process but continued to receive SNAP benefits after the certification period expired. The county office failed to reduce a household’s SNAP benefit amount after a household member’s TEA cash assistance increased. • The county office worker will prepare the Benefit Overpayment Report (DHS-199) on an overpayment classified as an inadvertent household error if: • The overpayment occurred when a household requested continuation of benefits and the hearing decision was in favor of the agency’s action. • The overpayment amount is $125 or less. If an IPV is suspected and the total overpayment is estimated to be more than $125, the worker will submit a Suspected Fraud Report (DHS-1700) to the Fraud Unit. If the case is accepted, the Fraud Unit will conduct an investigation, obtain the needed verification and prepare the overpayment documents. If the case is not accepted for investigation, the county will be notified so a county office worker can be complete a DHS-199.