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Processing a Stand-Beside eWIC Transaction If the vendor uses a Stand-Beside (single function) Device provided by the eWIC processor, the process is as follows: 1. The WIC customer must first separate WIC approved foods from all other foods.
2. The WIC customer then swipes the eWIC card through the device and enters their PIN to authorize the transaction.
3. The cashier then scans the UPC or PLU for the WIC approved food, fruit, or vegetable into the stand-beside device. If the scanning device is not working, the vendor may manually enter the correct UPC/PLU code. Foods presented for purchase that are not WIC approved will be rejected by the system and will not be deducted from the WIC customer’s benefit balance.
4. Once the UPC/PLU code is scanned or entered, the cashier must enter the item price into the stand-beside device. Depending on the vendor’s cash register system, collection of the item price will vary. The price may be obtained directly from a sticker on the food item or from the store’s cash register system display. Steps 3 and 4 must be repeated for every WIC approved food, fruit, or vegetable presented for purchase by the WIC customer.
5. The vendor then enters any discounts and/or coupons which the WIC customer is eligible for into both the stand-beside device and the store’s cash register system.
6. The vendor calculates a total and then submits the transaction using the stand- beside device. 7. The vendor provides the WIC customer with a receipt printed from the stand- beside device which shows the items purchased and the remaining balance. The transaction is then complete in the store system.
Additional eWIC Transaction Requirements 1. Require the WIC customer to swipe their eWIC card to complete all eWIC transactions. Only in instances where the eWIC card’s magnetic stripe or the card reader is not working can store personnel enter the number on the eWIC card to complete the transaction. A vendor must not manually enter the eWIC card number from any source other than the eWIC card.
2. Scan or manually enter UPC codes directly from the WIC food item being purchased and never scan codes from UPC codebooks or reference sheets. The Vendor shall not maintain a “scan book” or similar device with UPC labels in place of scanning the product UPC directly from the product being sold.