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canceling authorizations and maintaining the notice in the family’s hard copy case file; d. Save a copy of the Child Care Assistance – ChildCare Provider Notice of Intentional Program Violation Penalty in the provider’s electronic file in the CCPO shared drive; e. Update the provider’s information in the IncorrectPayment Tracking Spreadsheet; and f. Shred the manila file after sixty (60)days.

4420-4 ADMINISTRATIVE ACTION NOTICES The following notices are used when a child care provider reports a family has not paid the provider or during the Incorrect Payment review or Intentional Program Violation (IPV) process.

1. Family Non-Payment to the Provider The following notices are used when a provider reports a family has not paid their contribution (co-pay), the difference in the provider’s charges and what the Child Care Assistance Program (CCAP) paid on the family’s behalf, or any other fees charged by the provider.

a. Notice of Non-Payment to Child Care Provider This notice is issued by the Child Care Program Office (CCPO) to the family advising they must either provide verification payment has been made in full to their provider or verification they have entered into a payment plan.

b. Child Care Assistance Case Closed – Report of Non-Payment Notice This notice is used by the CCPO when a family’s case is closed prior to a provider reporting a family has not paid them their co-pay, the difference in the provider’s charges and what the CCAP paid on their behalf, or any other fees charged by the provider.

c. Child Care Assistance Program Debar Notice for Non- Payment This notice is issued by the CCPO notifying the family they have been debarred for non-payment to their child care provider. 2. Incorrect Payment Review The following notices are used during the Incorrect Payment (IP) review process.