Page 663

636

4410-1 B. CONDUCTING AN INCORRECT PAYMENT REVIEW Within thirty (30) days of receiving the Incorrect Payment Preliminary Review Form CC17, the CCPO Eligibility and Benefits Staff will:

1. Conduct a Fact Finding Review The assigned CCPO Eligibility and Benefits Staff will conduct a thorough review including but not limited to: review of regulation and policy related to the cause of the error; review of State of Alaska and contracted databases; and review of the family, provider, Designee, or department records. Review of the Eligibility Information System (EIS) or Alaska’s Resource for Integrated Eligibility Services (ARIES) and/or the Case Management System (CMS) to determine if the family or provider is receiving other benefits from the Division of Public Assistance (DPA) and reported the information or change to another program. If the information was reported and documented in one of these systems an IP due to not reporting the change or information to the Child Care Assistance Program (CCAP) timely is not pursued;

2. Conduct Interviews Contacting the family, child care provider, family’s employer, or other third party may be necessary to clear up discrepancies or obtain additional information. If the Eligibility and Benefits Staff determines an announced or unannounced inspection of the provider is warranted, they will coordinate the visit with the regional Licensing Supervisor; and

3. Scan and save all documentation received or printed that was used as part of the review.

4410-1 C. INCORRECT PAYMENT REVIEW DETERMINATION The CCPO Eligibility and Benefits Staff will make a determination regarding the IP within thirty (30) days of receiving the Incorrect Payment Preliminary Review Form CC17. The CCPO Eligibility and Benefits Staff will:

1. Make a determination regarding the incorrect payment of: a. IP With Merit – Not Pursued A determination of IP with merit – not pursued is made when the total amount of an overpayment is $99.99 or less; when an