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determination is issued by the CCPO at which time the Incorrect Payment Preliminary Review Form CC17 is shredded.

4410-1 A. CHILD CARE PROGRAM OFFICE RECEIPT OF THE PRELIMINARY REVIEW FORM The same or next day following receipt of an Incorrect Payment Preliminary Review Form CC17 the submission is documented and assigned for review.

1. CCPO Eligibility and Benefits Staff will: a. Enter the IP information in the spreadsheet for the applicable fiscal year;

b. Document receipt of the IP in an ICCIS case note usingsubject heading: IP Rcvd. The body of the case note will include the identified error; c. Create an electronic folder within the fiscal year’s folderbased on if it is a family or provider issue. The format for family folders is Last Name, First Name, ICCIS #. If the request is regarding a provider the format is Facility Name (or provider Last, First name if no facilityname);

d. Scan and save the Incorrect Payment Preliminary Review Form CC17and all documentation submitted with it in the folder;

e. Create a manila file using the same naming format as identified in c above;

f. Place the hard copy of the Incorrect Payment Preliminary Review Form CC17and all documentation submitted with it in the manila folder; and

g. Place the manila folder in the assigned CCPO Eligibility and Benefits Staff’s mailbox.

2. CCPO Assigned Eligibility and Benefits Staff will: a. Determine what, if any additional information is needed from the family or provider’s hard copy case file; and

b. Request the identified information from theDesignee’s Local Administrator, not the worker assigned to thecase.