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4390-2 PAYMENT VERIFIER ENTRIES When the family’s Child Care Assistance Authorization document is issued it will be calculated for payment based on a range of the child’s actual attendance, the child’s age, and provider type. The Integrated Child Care Information System (ICCIS) compares the rate entered for the provider and the state rate, so the Child Care Assistance Authorization document is issued at the lesser rate.

The Child Care Program Office (CCPO) Accounting Staff will review the family’s authorized care in the Payment Options screen in ICCIS and determine if additional payment is warranted based on the considerations listed in section 4360-1 Payment Considerations. Care will be paid at the part month or full month rates except when additional part day or full day or part month payment is warranted, based on the child’s actual attendance. The CCPO Accounting Staff enter the applicable payment amounts in the “For CCA use Only” portion of the provider’s Request for Payment CC78 or Amended Request for Payment CC79 based on the child’s actual attendance as outlined below.

1. Full Month Authorized If a child is in care with the provider for more than ten (10) hours in a day, those are days are entered in the FP box. Each of the days entered in the FP box count as both a full day and a part day; for example, if ten (10) is entered in the FP box, ten (10) days are counted as full days and ten (10) days are counted as part days for a total of twenty (20) days.

a. Zero (0) days attended When a Child Care Assistance Authorization document is issued for a full month and the child either does not attend at all no payment is processed except for notice days if included on the Request for Payment CC78 or Amended Request for Payment CC79.

• Notice Days – Ending Care/Changing Providers When a child does not attend the provider and the provider includes between one (1) and ten (10) days in the “N” box of the Request for Payment CC78 indicating the child did not attend during some or all of the required ten (10) business day notice period when ending care, payment shall be calculated at the part month rate. The part month amount, lesser of the state rate or provider’s rate, is entered on the