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The CCPO Accounting Staff will review submitted Request forPayment CC78 forms received and apply prudent judgment and a level of reasonableness to identify and resolve discrepancies found through a review of the Integrated Child Care Information System (ICCIS) and/or contact with the provider prior to denying or returning the submission unpaid.

Request for Payment CC78 forms submitted and received without the provider’s or their authorized individual’s signature may not be processed for payment. The CCPO Accounting Staff is to contact the provider advising of the discrepancy and the need to resubmit with the signature. Verbal confirmation or correction is not acceptable.

Request for Payment CC78 forms submitted and received for a service month in which none of the children included have a Child Care Assistance Authorization document issued through the CCAP may not be processed for payment. Verbal confirmation or correction is not acceptable and the provider must resubmit the Request for Payment CC78 once the Child Care Assistance Authorization has been issued for the child(ren).

1. Returning a Request for Payment CC78 Unpaid When none of the children included on the Request for Payment CC78 have a Child Care Assistance Authorization document issued through CCAP the request is returned unpaid. The CCPO Accounting Staff will issue the Child Care Provider Request for Payment Returned – Unpaid Notice and mail the notice with the provider’s original Request for Payment CC78 received. A copy of the Child Care Provider Request for Payment Returned – Unpaid Notice is placed on top of the Request for Payment CC78 and filed in the provider’s billing file. The action is documented in an ICCIS case note.

2. Returning a Request for Payment CC78 Unpaid for Corrections Children included on the Request for Payment CC78 without discrepancies are to be processed forpayment.

When the discrepancy cannot be resolved through a review of ICCIS, the CCPO Accounting Staff will contact the provider to obtain the missing or correct information.

If a Request for Payment CC78 is received for a past service month, the CCPO Accounting Staff is to review ICCIS to determine if payment has already been processed for the children on the Request for Payment CC78 for that month. If payment for the