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contact is case noted and the Child Care Assistance Provider Request for Payment – Returned Unpaid Notice is issued.

The missing or corrected information must be received by the last day of the month following the month in which the provider was notified of the needed information.

For example: The March Request for Payment Form CC78 was returned in April for corrections. The corrected form must be submitted by close of business May 31st.

4380-2 ALLOWABLE EXCEPTIONS TOSUBMISSION TIMEFRAMES The Child Care Program Office (CCPO) Accounting Staff will review each Request for Payment CC78 submitted outside the allowable timeframes and only process for payment if the following applies:

1. Timely Authorizations The family’s Child Care Assistance Authorization document is considered timely when it is issued prior to or within the first (1st) month of the twelve (12) month period for which care is authorized. The provider’s Request for Payment CC78 or the Report of Family Non-payment CC80 submission must be submitted on or before the last day of each month following the month in which child care services were provided.

2. Untimely Authorizations The Child Care Assistance Authorization document is considered untimely when it is issued during or after the second (2nd) month of the twelve (12) month period for which care is to be authorized. The provider’s Request for Payment CC78 or the Report of Family Non- payment CC80 submission is considered timely, for processing, when submitted by the last day of the month following the month the Child Care Assistance Authorization document was issued. The extension of submission timeframe only applies to those months in which the Child Care Assistance Authorization document was not issued timely.

For example: A family began using care with a provider on March 1st and submitted their Child Care Assistance Application CC08 the same day. On May 14th the family’s application is determined approved and care authorized beginning March 1st.