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4380 REQUEST FOR PAYMENT SUBMISSION To receive payment through the Child Care Assistance Program (CCAP) on behalf of eligible families, providers must be determined eligible and participating in the CCAP.

A Child Care Assistance Authorization document must have been issued to the participating provider before payment can be processed. Payment will not be made to a provider for child care services or registration fee, on behalf of a family, when the child did not attend at any time during the month, except that payment will be made for any days included in the required written ten (10) business day notice when the child did not attend.

A licensed facility’s owner and Administrator have signatory authority for all CCAP actions and forms including Request for Payment. The Administrator must designate the individual(s) who may sign CCAP Request for Payment forms if someone in addition to themselves will be responsible for submissions. The Administrator and each individual with signatory authority must complete the Child Care Assistance Provider Billing Training prior to submission of Request for Payment forms signed by that individual. The Child Care Program Office (CCPO) Accounting Staff are required to process Request for Payment CC78 forms submitted for payment within twenty-one (21) calendar days of the date the submission is date stamped received.

Providers must submit completed Request for Payment CC78 forms to the CCPO to request payment. Submissions will be faxed, emailed, sent by regular mail, or provided in person.

The State of Alaska fiscal year is July 1st through June 30th. The CCPO Accounting Staff must process all actions timely to avoid crossing fiscal years. Each year the CCPO is notified of the processing date for the fiscal year actions to be completed. After this date, any payments processed for child care services provided during the previous fiscal year will be charged to the current fiscal year. Request for Payment CC78 for the previous fiscal year must get approval from the CCPO Public Assistance Analyst (PAA) II before processing after this identified deadline, unless the request meets the description of an untimely authorization. See section 4380-2 Allowable Exceptions to Submission Timeframes.