Page 524

497

hss.dpa.systems.support@alaska.gov when the In-home caregiver’s legal name has changed, the provider must submit new application paperwork and a copy of the government issued photo identification for the caregiver supporting the change. The provider must also update the caregiver’s name in NABCS, although a new background check is not required.

4300-1 H. TAX IDENTIFICATION NUMBER All vendors paid by the State of Alaska must have a Tax Identification Number (TIN). All providers, except In-home providers, are established in IRIS based on the information reported on their State of Alaska Substitute Form W-9.

An individual and Sole Proprietorship have the option of using their Social Security Number (SSN) as their TIN or requesting an Employer Identification Number (EIN) from the Internal Revenue Service (IRS). Businesses established as a Partnership, Limited Liability Company (LLC) or Corporation must have an EIN.

If an individual or business wishes to change their TIN from their SSN to an EIN or vice versa, or they have a new EIN, they must submit either an IRS statement of the new EIN or a State of Alaska Substitute Form W-9 to the Designee. A new Vendor Customer Number (VCN) is required in IRIS.

When submitted to the Designee, the reported change is entered in an ICCIS case note. The Designee will forward a copy of the received document to the CCPO Accounting Staff via email or fax using subject line “ICCIS TIN Change.” The Designee will set an alert in the provider’s case in ICCIS to follow up with the CCPO Accounting Staff if they have not been notified of the completion of the change within ten (10) business days of the request being sent. The CCPO Accounting Staff will within two (2) business days of receiving the IRS statement of the new EIN or the State of Alaska Substitute Form W-9:

1. Compare the document received to the provider’s information entered in ICCIS;

2. Forward the document received to DOF for the change to bemade in IRIS. DOF will assign a new VCN in IRIS due to the EIN change;