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notification, the Child Care Program Office (CCPO) Public Assistance Analyst (PAA) II or Program Coordinator (PC) II mails the signed Child Care Program Office Variance Decision form and cover letter to the provider regarding all general variances, forwards a copy to the assigned Child Care Assistance Program (CCAP) Designee, and retains an electronic copy in the CCPO shareddrive.

The Designee staff, within one (1) business day of receiving the determination from the PAA II or PC II, will update the Integrated Child Care Information System (ICCIS), if necessary and will document the Variance determination in a case note, and place a copy of the signed Child Care Program Office Variance Decision form and cover letter in the provider’s hard copy file.

Upon receipt of an approved general or background variance the provider must post the Child Care Program Office Variance Decision or Variance Decision in a conspicuous place, notify parents of children in care, and make it available to any person who wishes to review it. Providers must maintain the document in their records when it is no longer required to be posted.

4290-6 VARIANCE RENEWAL Variances are issued for a specified period of time not to exceed the license or approval date of the provider for general variances. For background check variances will note exceed five (5) years from the date of the individual’s background check eligibility determination.

When the need for a variance exists in order for the provider to continue participation in the Child Care Assistance Program (CCAP), they must renew the variance.

1. Background CheckVariances When the barring timeframe continues more than five (5) years from the date of the individual’s background check eligibility determination a new application to the Alaska Background Check Program (BCP) must be submitted for an eligibility determination. The first (1st) of the month prior to the month of the variance expiration date, the Designee issues the Child Care Assistance Provider – Information Needed notice with a new Background Check Variance Request Application.

As long as the individual with the variance remains with the same