Page 500

473

documents the contact in an ICCIS case note and issues the provider a Withdraw Variance Request notice. The incomplete General Variance Application CC25 is filed with the provider’s CCAP provider application documentation or in the provider’s hard copy file.

If the applicant requests additional time an Incomplete General Variance Application letter with the new due date is issued. The contact and additional time allowed must be documented in a case note in the provider’s ICCIS case.

If the Designee was unsuccessful in reaching the provider a case note is entered in ICCIS documenting the attempted contact.

Within two (2) business days following the due date to submit any needed information and there is no contact from the provider, the General Variance Application CC25 is denied as incomplete.

2. Complete General Variance Application Within two (2) business days of determining a General Variance Application to be complete the Designee completes the General Variance Worksheet and Recommendation.

The Designee will submit the completed General Variance Worksheet and Recommendation along with the General Variance Application to the Child Care Program Office (CCPO) at dpaccp@alaska.gov to the attention of the Eligibility and Benefits Unit Public Assistance Analyst (PAA) II and document the action in an ICCIS case note. The email received is forwarded to the PAA II or Program Coordinator (PC) II if the PAA II is out of the office.

The PAA II will save the completed General Variance Worksheet and Recommendation along with the General Variance Application received from the Designee in the CCPO’s shared drive by the meeting date and enter the variance information in the Variance Tracking Spreadsheet.

Application packets will be reviewed by the PAA II or PC II and a recommendation made within five (5) business days of receipt.