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Within thirty (30) calendar days of all provider applicant’s approved effective start date or within thirty (30) days of the date of the approval notice whichever is later, the web-based Child Care Provider Billing Training must be completed, unless they are renewing participation or have a break in CCAP participation of less than sixty (60) days and have already completed the training.

The owner or Administrator and/each individual(s) identified on the application as having CCAP signatory authority must complete the Child Care Provider Billing Training and the parent hiring an in-home caregiver and their selected caregiver must complete the training for an In-home provider.

A licensed facility’s owner and Administrator have signatory authority for all CCAP actions and forms including Request for Payment. The Administrator must designate the individual(s) who may sign CCAP Request for Payment forms if someone in addition to themselves will be responsible for submissions. The Administrator and each individual with signatory authority must complete the Child Care Assistance Provider Billing Training prior to submission of Request for Payment forms signed by that individual. If the CCAP application has a different owner or Administrator, the Designee will notify the Licensing Specialist of the discrepancy. The approval notice informs providers of the requirement to complete the Child Care Provider Billing Training within thirty (30) days of the effective date of approval or within thirty (30) days of the date of the notice, whichever is later, and the consequence for failing to do so.

The provider must be sent a Child Care Assistance Provider - Information Needed notice with the applicable approval notice requesting verification of completion of the ChildCare Provider Billing Training and identifies the individual(s) required to complete the training. The due date to use in this notice is the business day following the thirtieth (30th) calendar day from the later of their approval effective date or the date the approval notice was issued. The eligibility end date to use in this notice is the last day ofthe month following the month the training was to be completed. An alert is set in the provider’s case in the Integrated Child Care Information System (ICCIS) for the day following the due date. When verification of an individual’s completion of the Child Care Provider Billing Training is received the Designee will issue a Child Care Assistance - Notice of Change advising the provider of the completion of the requirements and approval of the signatory authority. If the ChildCare Provider Billing Training is not received, the provider is sent the Child Care Assistance Provider - End of Approval Status notice