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case to be closed as long as they are employed at the time. The notice includes the Designee agency name, address and telephone number for the family to follow up with if they continue to need child care assistance.

If DPA Field Services does not mail a family the PASS II Referral W150, it does not mean the family is not eligible for Parents Achieving Self- Sufficiency (PASS) II. PASS II eligibility can be determined using ICCIS and Case Management System (CMS) to verify at least one of the parents in the TA household had employment earnings at the time of the family’s TA closure. If a Designee is unable to confirm this information using ICCIS and CMS, they are to send an email inquiry to the Child Care Program Office (CCPO) Policy Mailbox. See section 4000-4 L. Inquiries and Consultation for more information.

4170-2 C. APPLICATION PROCESS LETTERS The following letters are used during the family application process.

1. Child Care Assistance – Notification of PASSII Potential Eligibility This letter is sent when the Designee either receives a copy of the PASS II Child Care Referral W150 notice, issued by DPA advising the family they may be eligible for PASS II child care assistance, or receives the mailing labels from the CCPO for families who have been sent the PASS II Child Care Referral W150 in the past month. 2. Unacceptable Child Care Assistance Application Submitted When an application is received which does not contain at least a legibly written applicant name and signature on the Statement of Truth it is not acceptable for processing. The application is not documented in ICCIS because it is not considered received. If the application has at least a mailing address, or if an address is found in ICCIS, this letter is issued and mailed with the application to the applicant. The letter issuance is not documented in ICCIS.

3. Receipt of Acceptable Child Care Assistance Application This letter is only issued at the request of the parent. Some child care providers want confirmation of a family’s participation to either accept a child or keep a child in care. Designees are to provide this letter at the family’s request indicating an acceptable application has been received by their office. The family may share the document with whomever they choose. This letter is not a