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If a Child Care Assistance Authorization document had not been issued for the family for the month(s) identified by the provider the Child Care Assistance – Reported Family Non-Payment Notice is issued to the provider advising the provider any non-payment is between the provider and the family. The Designee documents their findings in the family’s case in the Integrated Child Care Information System (ICCIS). If the family had never used care with the provider identified on the Child Care Authorization document, the Child Care Assistance – Reported Family Non-Payment Notice is issued to the provider informing that their request has been denied.

1. The Designee will: When the family was participating in the CCAP for the month(s) identified by the provider the Designee will: a. Ensure the Report of Family Non-Payment CC80 is for the service month prior to the month it was received by the Designee based on the date stamp;

b. Review the family’s case and ensure the correct unit of care was authorized for the timeframe included on the provider’s Report of Family Non-Payment CC80;

c. Confirm the authorization document was issued timely. See section 4380-2 # 1. and 2.

d. Confirm with the provider that the family used care at least one (1) day within the timeframe authorized and the timeframe being reported by the provider;

e. Determine the amount owed to the provider, if any by: • Confirming the provider’s rates in ICCIS; • Confirming the payment verified to the provider through the Payment Options screen in ICCIS; • Subtracting the payment amount verified through ICCIS from the total amount identified by the provider for the month; • Using the Request for Payment provided by the provider, subtract any payment(s) made by the family in the month or after the month identified by the provider. Payments for the month are subtracted from that month’s charges; and • Other charges billed by the provider must be accrued inthe same month as the report of non-payment.

f. Issue a Child Care Assistance Report of Non-Payment Notice to