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Non-Payment to Provider.

When a family has not paid their provider and has not entered into a payment plan with their provider and the provider submits a Report of Family Non-Payment CC80 form, they may be debarred from program participation. If the family does not respond and provide verification of payment(s) or the payment plan agreed upon with their provider by the due date listed in the notification the information is forwarded to the CCPO for debarment action. See section 4150-3 Non- Payment to Provider. 4150-3 NON-PAYMENT TO PROVIDER The Child Care Assistance Program (CCAP) requires a family to pay their child care provider their monthly contribution (co-pay) every month as well as any provider charges not covered by the program. If a family is using one (1) child care provider, for more than one (1) child, and the child who the family’s co-pay is attached to stops attending child care, but the other children remain in care, the family is still required to pay their monthly co-pay. If a family ends services with a provider, they are responsible to report within ten (10) business days a change to that provider and they must pay their co- pay and any additional charges for the months that include the ten (10) business day notice timeframe.

The only time a family is not responsible to pay their CCAP co-pay, is when the family is approved for program participation, issued a Child Care Authorization document, but never uses care with the authorized provider. When care was never used, any agreement for payment, signed or not, is between the provider and the family and will not be pursued by the Designee or Child Care Program Office (CCPO) as a non-payment.

When a child care provider reports a participating family has not paid their required co-pay, the difference in the State Rate and the child care provider’s charges, and/or any other fees charged by the provider, and the provider confirms they have been unsuccessful in attempts to collect the money owed by the family or get the family to enter into a payment plan, the provider is to complete and submit a Report of Family Non-Payment CC80 to the Designee. The Report of Family Non-Payment CC80 must be received by the Designee by the last day of the month following the month in which care was provided. The Report of Family Non-Payment CC80 shows a record of the provider’s charges for the cost of care and amount(s) paid by the family for each child for the month(s) in question.