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4120-1 I. PROVIDER RATE CHANGES When a participating child care provider reports a change of their rates to the Designee or CCPO, based on the office with the CCAP approval responsibility for the provider, existing authorizations must be canceled in order to enter the provider’s new rates.

The Designee or CCPO will cancel, or void existing authorizations issued for the month the rate change is effective and future months, regardless of the family’s PASS category, enter the provider’s new rates, and reissue the previously authorized care for each family. See section 4110-6 Changes to an Authorization Document Not Due to a Mistake.

4120-1 J. PASS II OR PASS III FAMILY CHANGESNOT REQUIRING ADVERSE ACTION The Designee will close a family’s participation at the end of the current month and send the Child Care Assistance Closure notice in the following circumstances, see section 4170-2 Notice of Action for Family:

1. The only child authorized for care in the family isdeceased;

2. The only parent of the participating family is deceased. In this instance the Child Care Assistance Closure Notice is addressedto “Estate of (parent name);

3. The family requests in writing, to close their case;

4. The family’s whereabouts are unknown and mail correctly addressed with theirlast known address was returned by the post office with no forwarding address, and the Designee is unable to contact the family by telephone for a new address. See section 4000-6 Returned Mail Processing, or

5. The family is transitioning from PASS II or PASS III to PASS I