Page 315

288

Designee is after the Adverse Action date, the family must provide their request in writing, or their case will be closed effective the end of the following month after applying adverse action timeframes. If the family verbally requests prior to the Adverse Action date for their case to close at the end of the current month, written notification to the Designee is not required. A new Child Care Assistance Authorization document is issued with the Child Care Assistance - Notice of Change. If a Child Care Assistance Authorization is canceled and re-issued, the copy of the Child Care Assistance Authorization document that was canceled is stamped “canceled or void,” initialed, dated, and mailed to the family and provider. The family is also sent a Child Care Assistance Closure Notice advising the family their case will close based on their request, with the effective date for case closure.

4120-1 H. FAMILY MOVING OR CHANGING SERVICE DELIVERY AREA When a participating family reports they are physically moving or have moved from one CCAP service delivery area to another, they will remain eligible for the remainder of their current certification period if they continue to need child care in the new service delivery area. The Designee will issue a Child Care Assistance – Notice of Change confirming the family’s report and advising the family to complete and submit a Family Report of Change CC37 to the Designee in the family’s new service delivery area. In instances where the family is moving from one service delivery area to another and continues to participate in their eligible activity in the service delivery area they are moving from, they have the option of receiving services from the new Designee or not, as either can serve the family. The Designee will document the change in an ICCIS case note and monitor the case to ensure it is reassigned to the new Designee at which time they will remove the family’s hard copy case file from their active cases, however, the hard copy case file remains with the original Designee and information from the file will be copied for the new Designee as needed and requested.

This change does not start a new certification period. The family’s co- pay and unit of care authorized are not changed unless the family’s co- pay is less and/or the unit of care is more than currently authorized. Information is shared between Designees and/or the CCPO and provided within two (2) business days of the request for information.