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If after the family’s application has been approved the family timely reports a change of custody, more than one (1) budget and co-pay may need to be created at the time the change is processed.

For example: If after the application is approved, a family reports timely, additional children will be in their home fortwo (2) months during summer vacation.

A budget and co-pay is created, using the same income as used for the most current budget and co-pay from the application approval, with the effective date of the first (1st) of the month the additional children are included in the family size. The start date of the family’s certification period must be entered in the Budget and Co-pay screen to ensure the correct Family Income and Contribution Schedule is used. Due to the increased family size, the co-pay will likely be less than it was at the time the application was approved.

A second (2nd) budget and co-pay is created, again using the same income as the previous budget and co-pay, with the effective date of the first (1st) of the month following the children leaving the home. The start date of the family’s certification period must be entered in the Budget and Co-pay screen to ensure the correct Family Income and Contribution Schedule is used. This co-pay amount should be the same as the co-pay amount from the most current budget and co-pay from the application approval so is not considered to be an increase in the family’s co-pay during their certification period.

a. Payment Not Verified for the Month of Change When the unit of care is increased Designees are to cancel the authorization worksheet(s) beginning with the month of the reported change and all other affected months which payment has not been made that were included in the Child Care Assistance Authorization document. Authorization worksheets are re-created as needed and the Child Care Assistance Authorization document is reissued to include all the months that were included in the previous Child Care Assistance Authorization document.

Designees must issue and send the Child Care Assistance – Notice of Change to the family with the revised authorization document. If the change also results in a reduction in the family’s co-pay the Child Care Assistance - Notice of