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new budget is created for the family based on the lower income amount with the effective date of the first (1st) of the month following the month the change was reported. If verification of the new income is received timely based on the Child Care Assistance – Information Needed Notice due date, the change of income will need to be evaluated to see if the change is temporary or non- temporary. Additional collateral contact or an Employment Statement CC36 may be needed. If the verification is received after the due date in the notice, this is considered untimely, and the start date of the change will be based on when the verification is received.

The start date of the family’s certification period must be entered in the Budget and Co-pay screen to ensure the correct Family Income and Contribution Schedule is used.

Authorization worksheets are re-created reflecting the reduction of co-pay, for all the months that were included in the previous Child Care Assistance Authorization document and a revised Child Care Assistance Authorization document is created. Designees must issue and mail the Child Care Assistance – Notice of Contribution Change to the family with the revised Child Care Assistance Authorization and income worksheets from the Budget screen in ICCIS. A copy of the canceled Child Care Assistance Authorization document, stamped canceled, initialed and dated by the worker is mailed to the provider. A copy of the revised Child Care Assistance Authorization document is sent to the provider.

2. Unit of Care A temporary or non-temporary change reported by a family timely, within ten (10) business days, which would increase a child’s authorized unit of care, becomes effective the date the change occurred if needed verification is received timely based on the due date in the Child Care Assistance – Information Needed Notice. If reported untimely it is effective the day it was reported. For a temporary change in units of care, the change is made to the authorization for the month(s) the change applies to and all other months after remain, at the original level of care authorized at approval. If the change reported would also increase the family’s co-pay, based on the same Family Income and Contribution Schedule used to determine the family’s eligibility for the certification period, the family’s budget screen in ICCIS is not updated and only the unit of care is changed. The co-pay increase is documented in an ICCIS case note.