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application as received based on when all factors of eligibility are met and care is needed. If the family indicates care is not needed for the month of application but is needed any time after the first (1st) day of the following month, they will not receive a pro-rated co-pay. For example, a new application is submitted to the Designee and date stamped received July 10th and the family needs child care to start on July 10th. The co-pay is to be pro-rated for the month of July. When units of care are authorized, a prompt asks if this is the first month of service. Select “yes” for the first month of service. When the authorization is created, the co-pay will be pro-rated for the month of July.

If, in this situation, the family does not need care to start until August 3rd, start date is August 1 and the co-pay for August is not pro-rated because it is not the initial month of application. When authorizing the units of care, select “no” for the first month of service for the co-pay to not be pro-rated for August.

6. Authorization Period Less than Twelve (12) months or Changes Known at Approval Authorizations are issued according to the information that is known at the time of the family’s program participation approval. Care is to be issued for the full twelve (12) month period unless the family requests their case to be closed during their certification period.

If a family reports during the application process that they will need child care for less than their full twelve (12) month certification period and are requesting their case to be closed prior to the end of their full certification period, care is authorized only through the end of the last month identified by the family that care is needed. An alert is set for the first (1st) day of the month the family identified as care will be ending, to issue the Child Care Assistance Closure Notice and close the family’s case effective the last day of that month.

If a family reports during the application process, known temporary or non-temporary changes to their activity or regular schedule to occur during the certification period, the care authorized at the time of program participation approval is to incorporate those changes. If the family is unsure of the details of the change or the change is temporary, care is to be authorized for the twelve (12) month period. See section 4060-2. 2. c. Paid Employment Changes.