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To ensure the PASS II or PASS III family’s co-pay is fully applied, the unit(s) of care for each child must be evaluated especially when using more than one (1) provider. When a family uses a licensed child care provider and an approved provider, the family’s co-pay is assigned first to the approved provider. The family’s co-pay for PASS II and PASS III CCAP is to be assigned to the approved provider, if any, starting with the youngest child and then the next youngest until the co-pay is satisfied. If the unit of care authorized to be used at the approved provider does not satisfy the family’s co-pay the remaining amount is assigned to the licensed provider beginning with the youngest child in care with this provider. If the family is using two (2) licensed providers, the co-pay is assigned to the primary provider who is authorized the highest level of care. If the unit of care authorized to be used at the primary provider does not satisfy the family’s co-pay the remaining amount is assigned to the secondary provider beginning with the youngest child in care with this provider.

The Designee must ensure at least one dollar ($1.00) per child is authorized to the provider to accurately capture children participating in the CCAP for federal reporting.

If a family gives the required ten (10) business day notice of their intent to remove a child from care, and the family co-pay or partial co-pay was assigned to that child, existing authorization(s) to any other provider must be canceled and reissued to move the family’s co-pay to that provider.

When a family is using one (1) child care provider for more than one (1) child in the family and the child assigned with the family’s co-pay stops attending the child care provider, but the other child(ren) continues using care with this provider, the family remains responsible for paying their monthly co-pay and any provider charges not covered by the program. The only time the family is not obligated to pay the co-pay is if the child is authorized for care, but never actually attends the child care provider identified on the Child Care Assistance Authorization document. See section 4120-1 C. 7. Care Not Used at the Authorized Provider – Re-Assigning Co-payment.

5. PASS II and PASS III Family Prorated Co-Pay A family’s co-pay can only be pro-rated in the initial application month. The date in the ICCIS Budget screen will be the date the application was received when care is needed that month, or the first (1st) of either of the two (2) months following the month the