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Additionally, the family is to be asked if there are any expected changes in the information discussed which are to be documented and considered for the family’s certification period. This would include asking about school plans for school-aged children including: a child turning five (5) prior to the beginning of the school term; summer plans for children attending school; changes in their eligible activity, income, or family size; or any other changes effecting their eligibility and/or level of care over the twelve (12) month certification period. Changes reported during the application process are worked with the application. Only changes reported after an approval determination is made on the application are processed according to section 4120 Family Reports of Change.

If information submitted on the application is identified as needing changed, the Designee will include the changed information in their interview case note in ICCIS documenting what was on the application and the change reported during the interview. Information missing from the application must be obtained during the interview and documented. Information which is changed may need additional verification to be submitted. The Child Care Assistance Application Received – Pended Notice is issued and documented in an ICCIS case note. If the application was determined Green Track it now becomes Red Track. An additional case note documenting the change of track is not required.

After the issuance of the Child Care Assistance Application Received – Pended Notice, the Designee will conduct a collateral contact whenever possible, to obtain or confirm information identified during the interview that changed from the information included on the application or verification provided by the family. If the collateral contact is successful, the Designee is to contact the family advising them which information needed and identified in the Child Care Assistance Application Received – Pended Notice was received.

e. Parents Achieving Self-Sufficiency (PASS) I to PASS II The month prior to application submission is to be discussed with families transitioning PASS I to PASS II as they are potentially eligible for coverage during that time. An eligibility determination cannot be made until the information requested in the Child Care Assistance Application Received – Pended Notice is received or the timeframe to submit the information passes.