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When a Designee staff member submits an acceptable application for program participation, the Designee must ensure the staff member’s case is assigned to a supervisor or other agency neutral third (3rd) party who is not a co-worker or subordinate of the applicant.

Once the Designee has determined the Child Care Assistance Application CC08 is acceptable and PASS II or PASS III is the correct PASS program, the following steps are to be completed for all acceptable applications, even if they need to be forwarded to the appropriate Designee serving the community where the family lives or conducts their eligible activity. 1. Within one (1) business day of determining the correct PASS program and ensuring all PASS I actions are completed, PASS II or PASS III applications are registered in the Family module of ICCIS by: a. Completing the Application screen using the earliest date the acceptable application was stamped received by any Designee or State agency; b. Entering information from the application into the Demographic screen; c. Case noting the actions including contact with the Work Services Provider (WSP), using subject heading: Application Rcvd. The track of the application, Green or Red may be included. See Section 4050-5 Application Track Green or Red; and d. Sending the application the same day by email or fax to the appropriate Designee, if applicable. If an application is received by a Designee in a service delivery area not serving the family, or by the Child Care Program Office (CCPO), the Designee or CCPO will within one (1) business day:

e. Date stamp the application and send via email or fax it to the Designee for the service delivery area of the applicant’s physical city, including a copy of the envelope, if received by mail. The Designee or CCPO who originally received the application will hold theapplication until it is confirmed as received by the correct Designee. The sending Designee or CCPO can confirm receipt by the correct Designee by telephone, email or by checking for the application to be registered in ICCIS. Once confirmed the original document is shredded.

f. When the Designee in family’s service delivery area receives the faxed application they are to date stamp the applicationas received the date the fax is received and within one (1) business day: