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case note and copy it to a CMS client note.

If it is determined the family doesn’t owe the provider money due to not participating in CCAP during the timeframe identified by the provider or the Report of Family Non-Payment CC80 timeframe identified by the provider is outside of the allowable period to request assistance, no notice is issued to the family and no further action taken against the family.

5. Issue a Child Care Assistance – Reported Family Non-Payment Notice to the child care provider if it is determined the family owes the provider money and the CCAP can assist. The notice advises the provider that their report had been received, the amount determined to be owed by the family, and the family was notified of the requirement to pay the provider or enter into apayment plan.

If it is determined the family doesn’t owe the provider money due to not participating in CCAP during the timeframe identified by the provider or the Report of Family Non-Payment CC80 timeframe identified by the provider is outside of the allowable period to request assistance, the CCPO will issue a Child Care Assistance – Reported Family Non-Payment – Denied Notice. WSP are to work with the family to determine if the family could receive funding for a different supportive service that could increase the family’s available funds allowing them to be able to pay their provider and/or assist in facilitating a payment plan by the family to the provider.

Within ten (10) days of receiving the Child Care Assistance Report of Non-Payment Notice from the CCPO, the WSP will advise the CCPO of the status of communication with the family and/or agreed upon solution and document the update in a CMS client note.

If the WSP has not responded and/or no information is received, the CCPO will contact the family’s provider to determine if payment has been made or a payment plan agreed upon. When it is confirmed the family has made payment or entered into a payment plan, the CCPO will monitor the case until the debt to the provider is paid.

If the provider confirms no payment has been made and/or a payment plan has not been reached, the CCPO will notify the WSP requesting they take any action possible. The CCPO Eligibility and Benefits Staff will take action to pursue debarment. See section 4410- 5 Child Care Assistance Program Debarment.