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XI. CIVIL RIGHTS

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D. Data Collection and Reporting

1. Data Collection a. The State agency ensures the following when collecting civil rights data:

☒ All racial/ethnic categories are collected and reported as part of the program participant characteristics report ☒ Racial/ethnic data definitions are in accordance with current OMB guidance and clinic procedures are in place to ensure the data is collected accurately ☒ Data reported on participant characteristics include the number of persons on WIC master lists or persons listed in WIC operating files who are certified to receive benefits ☒ Collected racial/ethnic data and records are accessible only to authorized personnel b. The State agency maintains a civil rights file which retains collected racial/ethnic data for three years. X Yes ☐ No ADDITIONAL DETAIL: Civil Rights Appendix and/or Procedure Manual (citation): N/A.

2. The State agency instructs its local agencies to obtain a participant’s racial/ethnic category by (check all that apply): ☒ Allowing self-identification by participant (must be used at participant’s request) ☒ Visual identification by participant (must be used at participant’s request) ☐ Local agency staff personally know participant’s racial/ethnic category ☐ Other (specify): N/A. ADDITIONAL DETAIL: Civil Rights Appendix and/or Procedure Manual (citation): XI Appendix D 1.25 Racial Classification, Policy and Procedure 1.25- Racial Classification E. Complaint Handling

1. The State agency ensures the following: ☒ WIC Program applicants and participants are informed where and how they may file a complaint of discrimination by directing them to the USDA Office of the Assistant Secretary for Civil Rights (OASCR) website (https://www.usda.gov/oascr/how-to-file-a-program- discrimination-complaint) for proper Discrimination Complaint Filing processes. ☒ WIC Program applicants and participants are informed that they can file their complaints directly with the U.S. Department of Agriculture or directly with the FNS HQ Civil Rights