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West Virginia WIC Policy & Procedure 9.01 Date: 04/23/2012 9.01 State Agency Review of Local Agency Program f. When observing certifications and sub-certifications for on-site monitoring, one of each WIC condition (pregnant, breastfeeding, postpartum, infant, and child) should be observed if possible. When observing a participant from each WIC condition is not possible; a minimum of one (1) woman, regardless of WIC condition (pregnant, postpartum, or breastfeeding), one (1) infant, and one (1) child must be observed. These categories or samples may be changed as new risk categories arise, or as the State Agency deems warranted in specific situations. F. Exit Interview The Local Agency Director has the option to have an exit interview with the State Agency Monitor to discuss preliminary review findings. The interview may be in person or by telephone. G. Local Agency External Review Form 1. The State Agency will use the State Agency’s Nutrition and Operations Monitoring Forms (see Attachment #3 and #4, 9.01). H. Local Agency Review Report The State Agency Monitor will submit a written report to the Local Agency Director within thirty (30) days of the last day all clinics in the Local Agency review are visited. The report will address the findings of the review. I. Action Plan 1. The Local Agency Director will submit a plan of corrective action to the State Agency within thirty (30) days of the receipt of the review report. The plan must include proposed corrective actions and target dates to correct the findings. 2. The State Agency must monitor local agency implementation of corrective action plans. Documentation of the corrective action plans must be on file, to include items such as procedure manual revisions, meeting agendas with sign-in sheets, memorandums issued to staff, verification proposed training occurred, etc. Once verification of the corrective action plan implementation is received, the State Agency will notify the Local Agency in writing of the approval or disapproval of the corrective action plan within fifteen days of verification of implementation. 4 of 5