us-wv/policy/wic-state-plan/fy2025/appendix-iii-e-1-26-security-policy/page-11

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us-wv/policy/wic-state-plan/fy2025/appendix-iii-e-1-26-security-policy/page-11 — Page 11 · Axiom

West Virginia WIC Policy & Procedure 1.26 Effective Date: 3/20/2018 1.26 Security Policy

11 of 12 be examined to determine the probable effect from damage or destruction of contents, interruption of electric power and communications, lack of access to the building due to water/flood related issues.

b. In addition to the overall effect of natural flooding, examine the flood damage potential from all causes. Evaluate the location/future location of computer equipment within the building. (A basement location is potentially the least desirable location). Inspect the ceiling above ADP hardware areas for previous water leakage stains

2. Fire Exposure

a. Review fire emergency procedures with staff, assigning individual responsibilities in the event of fire and ensure staff knows the location of all fire extinguishers. Local fire department may be able to provide training in these emergency procedures.

b. Place portable fire extinguishers strategically in clinics with location clearly marked.

c. If building is equipped with automatic fire extinguishing systems, determine its adequacy and readiness.

d. Determine the location of smoke detectors.

3. Natural Disaster/Housekeeping Program

a. Determine if the building and equipment are properly grounded for lightning protection.

b. Keep computer area free of accumulated papers/trash. This would include refraining from stacking papers, books, handouts on and around the CPUs. These items prohibit the free flow of air that the CPU needs to keep the equipment from overheating.

c. Food and drink must be kept away from computers and their peripherals.

d. Install surge protectors to prevent electrical fluctuations.

e. To prevent destruction of data, the LA staff will notify SA should the UPS malfunction and become inoperable.

f. The SA will secure LA equipment that is covered by a three-year warranty to provide equipment maintenance as well as provide a field tech to do routine PC maintenance.

g. Ensure that backup tapes are stored in fire resistant box.

4. Contingency Plan