Page 43

WORK REGISTRANT DATA The SNAP general work requirements are described at 7 CFR 273.7(a). Individuals who do not meet a federal exemption from the general work requirements, as listed in 7 CFR 273.7(b)(1), are subject to the general work requirement and must register for work. In accordance with 7 CFR 273.7(c)(10), the State agency must submit to FNS the number of work registrants in the State as of October 1st. This information is submitted on the first quarter E&T Program Activity Report (FNS-583). Describe the process the State agency uses to count all work registrants in the State as of the first day of the new fiscal year (October 1). DoHS is in partnership with WorkForce WV to accurately capture all work registrants. The rules engine of the eligibility system captures information of SNAP participants who are within the specified age range, not meeting the work requirement and not exempt based on information coded into the eligibility case and on the Workforce WV eligibility screen. These individuals are queued to be referred for job service. The referral for job service is made in the eligibility system, this information is batched to Workforce WV’s MACC system when the eligibility worker makes a “call” (checks the job seeker verification link) a message is sent to the MACC that retrieves an active or inactive job registration status, the MACC relays the work registrant information back to the DoHS eligibility system through a data matching process. The MACC reports back all SNAP individuals who have registered with job service in the past 12 months. This information will be provided October 1 using the specified date and criteria parameters. Optum (SNAP system administrator) and Workforce WV technical team have a monthly meeting to discuss parameters and maintain accurate reporting to both state and federal government. Provide information about how work registrant data is pulled from the eligibility system, including the date the data is pulled. Every quarter, the ADP Developer provides a report of all work registrants in the past three months. The report is provided within ten days after the end of the quarter. These reports assist WV in understanding the new work register count for October 1. Work registrant data is pulled from the PATH eligibility system and identified via the SSN. The work registrant count is unduplicated. Work registrant data originates in the MACC system and is batched to PATH via nightly processing daily. How are work registrants identified in the eligibility system? Work registrants are identified using the SSN. Each work registrant is only required to register once every 12- month period to remain SNAP eligible. Describe measures taken to prevent duplicate counting of work registrants within the federal fiscal year. DoHS utilizes the client eligibility system pin number to prevent duplication of work registrants. Each pin number is unique and specific to 1 individual only. If a single pin is identified more than once in the work registrant count all duplicate pins are excluded through a data process. 1/29/26, 10:31 AM State Plan WV FY26 - Original Submission https://dam-fns.usda.gov/sites/default/files/microsite/snapet-wvfy26stateplan//index.html 43/119