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West Virginia Income Maintenance Manual Chapter 10

West Virginia Income Maintenance Manual Page 6 Chapter 10 The Case Maintenance Process

10.2.1.B.3 Closure Because Client Moves to Another State When the client moves to another state and his address is known, the Worker must complete the appropriate notification letter for AG closure and send it to the client. For Medicaid and WVCHIP only: See Section 9.3.1.B for when advance notice requirements are waived. 10.2.1.B.4 Closure at Client’s Request The Worker must close the AG when the client requests such action be taken. The Worker should encourage the client to state the reason he is making the request but acts on the AG closure even if he does not. Advance notice is required. For Medicaid and WVCHIP only: See Section 9.3.1.B for when advance notice requirements are waived. 10.2.1.B.5 Medicaid Certificate of Coverage For any individual in any Medicaid coverage group whose Medicaid benefits stopped on or after July 1, 1996, the Worker must, upon request, complete form DFA-HIP-1, Certificate of Medicaid Coverage. All individuals in the same AG with the same period of coverage may be included on the same certificate. A separate certificate must be issued for individuals who have different dates of coverage, or when all individuals do not have 18 months of coverage. 10.2.2 WV WORKS AND MEDICAID PROCEDURES FOR ADDING NEWBORN CHILDREN Each Community Services Manager (CSM) is responsible for assigning one person in each of the counties under his supervision to seek out information about newborn children. This individual is responsible for ensuring that information about newborn children is added to the WV WORKS or Medicaid AG and that the information is entered into the eligibility system within five workdays of the date information is obtained. This individual is also expected to work with