Page 851

West Virginia Income Maintenance Manual Chapter 6

West Virginia Income Maintenance Manual Page 17 Chapter 6 Data Exchanges

6.4 SPECIAL REQUIREMENTS FOR SAFEGUARDING INFORMATION Income and Eligibility Verification System (IEVS) regulations mandate specific requirements for safeguarding Internal Revenue Service (IRS) information, as outlined below. 6.4.1 EMPLOYEE AWARENESS As with all information obtained about applicants and clients, all Department of Human Services (DOHS) staff must hold Internal Revenue Service (IRS) data confidential. Additionally, the IRS Code requires that all employees who have access to IRS data be informed of all the penalties for unauthorized disclosure of IRS data. The Supervisor must provide each Worker with a copy of the applicable sections of the IRS Code. In addition, the Worker must sign form DFA-IE-01, IRS Disclosure Notice Log, to indicate he received the IRS Code Notices. IRS Code Notices are found in Appendices B and C. 6.4.2 EMPLOYEE TRAINING In addition to employee awareness, new Worker training must include IRS safeguards/security procedures and penalties for unauthorized disclosure of IRS data. Training will include testing and exercises that measure Worker knowledge of the requirement to report improper inspection and/or disclosure of Federal Tax Information (FTI). Annually, all tenured DOHS Workers with IRS access will complete the Bureau of Children and Families Information, Technology and Training (BCF-ITT-FA) 301 IRS Web Ct course with an 80% score or higher, print the course certificate, endorse it, and give it to their Supervisor. Certificates are retained in the local office for tracking and monitoring compliance with the IRS requirements. 6.4.3 CLIENT NOTICE OF IEVS REQUIREMENTS All applicants and clients must be notified in writing of the IEVS requirements and the use of information obtained through IEVS. A statement is included in the Rights and Responsibilities Form (DFA-RR-1).