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West Virginia Income Maintenance Manual Chapter 6

West Virginia Income Maintenance Manual Page 10 Chapter 6 Data Exchanges

• Incarceration data; and • Receipt of Title II Social Security income. Through data exchange, SSA provides the DOHS with information on: • Pensions; • Earnings; • Net earnings from self-employment; • Retirement, Survivors and Disability Insurance (RSDI); • Supplemental Security Income (SSI); and • Other related benefit information received through SSA.

When the data exchange received through SSA indicates that an individual is deceased, the worker must verify this information through a secondary source. If the data exchange indicating an individual is deceased cannot be independently verified, then the Worker must follow up on this information by sending a verification checklist to the SNAP assistance group. If the assistance group does not respond or fails to supply sufficient information, then the Worker shall remove the individual found in the SSA match from the SNAP assistance group after proper notice. If the case is closed due to the client not providing verification that the client is still alive, the case must be reopened without a new application if, during the first calendar month following the closure, the client provides verification that re-establishes eligibility. The SNAP benefits would be prorated from the date the client returns the required information demonstrating the client is not deceased. For SNAP, the agency must provide the household with the Notice of Match Results (NCHZ), and the matched individual must be given 10 days to contest the findings.

NOTE: When a data exchange is received and indicates an individual is deceased, SNAP cannot be decreased or closed solely with information received from SOLQ/SSA. A worker may use IPACT as a secondary source of verification. If information received from IPACT is unclear or inconclusive and the worker is unable to verify through another source, the worker must send a verification checklist to the individual.