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West Virginia Income Maintenance Manual Chapter 1

West Virginia Income Maintenance Manual Page 18 Chapter 1 Application/Redetermination Process

separate file that is secured and available only to Supervisors. Information maintained in a separate file regarding sexual harassment and domestic violence, sexual assault, and stalking may be presented as evidence at a Fair Hearing, as long as the client agrees to use of the information for such purpose. • Information about a sexual harassment and domestic violence, sexual assault, and stalking situation or the whereabouts of an individual or family who has left a sexual harassment and domestic violence, sexual assault, and stalking situation for a safer residence must never be recorded in the case record, in order to ensure the safety of the individual or family. 1.2.3.F Determining Race and Ethnicity for Federal Reporting It is the Worker’s responsibility to ask the client during the interview process their race and ethnicity and correctly enter the information in the eligibility system. 1.2.3.F.1 Race When a client identifies himself as being of a single race or a combination of races, the appropriate race is entered in the eligibility system. The following are the races with which he may identify: • Asian Indian • Black or African American • American Indian or Alaska Native • White • Native Hawaiian or other Pacific Islander • Chinese • Filipino • Japanese • Korean • Vietnamese • Guamanian or Chamorro • Samoan • Other Asian