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West Virginia Income Maintenance Manual Chapter 1
West Virginia Income Maintenance Manual Page 170 Chapter 1 Application/Redetermination Process
The eligibility system issues the DFA-QSQ-1 the next business day after it receives the LIS data from SSA. The DFA-QSQ-1 is issued to the address in the eligibility system if there has been an active AG in the last 30 days. Otherwise, the DFA-QSQ-1 is issued to the LIS file address. If there are differences in the addresses, data exchange displays a discrepancy indicator. 1.16.2 DATE OF APPLICATION 1.16.2.A Applications Requested by the Client The date of application is the date the applicant submits a DFA-SLA with supplement, DFA- QSQ-1, or DFA-2 in person, by fax or other electronic transmission, WV PATH, the Marketplace, or by mail, which contains, at a minimum, his name and address and signature. When the application is submitted by mail or fax, the date of application is the date that the form with the name, address and signature is received in the local office. 1.16.2.B Applications Initiated from SSA’s LIS/MPA Data Exchange The date of application for a DFA-QSQ-1 initiated from the SSA’s LIS/MPA data exchange submitted in person or by mail, is the LIS application date. NOTE: If the MPA applicant has had no case in the eligibility system in the last 30 days, the eligibility system designates a sending county based on the applicant’s address in the LIS file. When the designated county is not the county of the client’s residence, but the DFA- QSQ-1 is returned to the sending/incorrect county, that county is responsible for processing the DFA-QSQ-1 and responding to all applicant inquiries related to the application until an eligibility decision is determined. When application processing is complete, the case is transferred to the correct county, the DFA-QSQ-1 is forwarded, and the receiving county is notified electronically of the transfer. NOTE: The Worker must not contact the SSA regarding LIS files received through data exchange. Different eligibility criteria are used by the SSA and the Department. The Worker may issue an eligibility system verification checklist or a DFA-6 if information in the LIS file and the Department’s records differ and must be reconciled.