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West Virginia Income Maintenance Manual Chapter 18
West Virginia Income Maintenance Manual Page 132 Chapter 18 WV WORKS Activities/Requirements
18.16.1.F Verification of Hours and Payment of Support Services The participant must submit a monthly timesheet, DFA-TS-12, to document the number of days and hours he has attended during the month. The timesheet must be signed by the participant and the educational supervisor. Faculty, instructors, student service specialists, instructional aides, lab supervisors, study hall supervisors, contractors, and educational providers are examples of educational staff that may be responsible for the daily supervision of participants for verification of hours. The Case Manager will request enrollment and schedule information at the beginning of each term. Copies of grades are required at the completion of each term to ensure the participant is maintaining satisfactory progress. Enrollment, schedule, and grades must be included on the Self-Sufficiency Plan (SSP). Use of One Day in Any Month Example: Ms. Pine’s summer class ends on June 30; her case manager disenrolls her from the VT component at that time and enrolls her in JR. After her time sheet is received in July, her Case Manager opens the VT component for one day to make the transportation payment. The month of July will then count as one of her 12 lifetime months in VT. To keep from using one of Ms. Pine’s months, the Case Manager pays her June transportation under the JR component and makes thorough case comments.
Although college attendance does not count toward meeting the federal participation requirements, the West Virginia State Code specifies that full-time college enrollment and attendance is an acceptable participation activity for the WV WORKS program. See Section 18.9.1.C.2, “Under West Virginia State Law” regarding full-time attendance and satisfactory progress requirements. NOTE: Use of one day in any month in the time limited component of VT uses one month of the 12-month lifetime limit. Support payments made after VT component closure for VT activities may be made under the current component for this reason.