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West Virginia Income Maintenance Manual Chapter 18

West Virginia Income Maintenance Manual Page 130 Chapter 18 WV WORKS Activities/Requirements

Payments are limited to the cost of tuition, books, supplies and expenses associated with completing the course of study. Costs for medical procedures, such as Hepatitis B vaccines or physical exams, are not included. There is a cost limit of $600 per individual. This cost may be exceeded only with approval from the DFA. To obtain approval to exceed the limit, a written request must be submitted to the Director of DFA and must include: • Participant’s name; • Participant’s address; • Participant’s Social Security Number (SSN); • Name of the training facility; • The occupation for which training is sought; • The usual pay rate for the occupation; and • The current employment prospects and labor demands. 18.16.1.E Calculation of Participation Hours The calculation of hours for Vocational Educational Training follows the process below: Step 1: Determine the participant’s total monthly hours as reported on his timesheet. This may include only the number of actual hours spent in class as well as time spent performing clinical requirements or lab time required for approved programs. Step 2: Add one hour of unsupervised homework time for each hour of class time. One hour of unsupervised homework time for each hour of class time may be counted as participation. No additional hours of study may be reported, unless they are monitored hours in an approved educational program. Step 3: Add supervised homework hours, if applicable. The total hours for unsupervised plus supervised homework time must not exceed the homework time required or advised by the educational program. Step 4: Add the actual monthly classroom hours plus all homework time and enter the sum. Step 5: Enter allowable time for excused absences if necessary. Step 6: Enter hours for any classes missed due to a federal holiday that occurred during that month separately as a monthly total.