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West Virginia Income Maintenance Manual Chapter 18

West Virginia Income Maintenance Manual Page 67 Chapter 18 WV WORKS Activities/Requirements

After a participant has received WV WORKS for 12 months, 24 months, 36 months, or 48 months, periodic self-sufficiency evaluations are required to be conducted in either one of two ways: • Face-to-face meeting with the participant; or • A Supervisor/Case Manager meeting to review the case. It is the decision of the WV WORKS Supervisor after a formal consultation with the WV WORKS Case Manager about whether or not a face-to-face meeting is required at the 12/24/36/48- month self-sufficiency evaluation point. At its discretion, the local office may choose to include the Community Services Manager (CSM) in any decision about a face-to-face meeting. At a minimum, the Supervisor and Case Manager must meet and review the case; discuss the participant’s progress, barriers, and other issues affecting the family’s self-sufficiency; make necessary recommendations’ and arrange appropriate referrals to other agencies and services as needed. The Case Manager must arrange an office visit or home visit with the participant if the assessment and/or SSP forms need to be updated as a result of the 12/24/36/48-month evaluation meeting with the Supervisor. The Bridge to Stronger Families, DFA-WVW-Bridge, must be updated during these meetings. A full case recording must be made in comments with details of the face-to-face meeting or Supervisor/Case Manager consultation and recommendations from these 12/24/36/48-month evaluation. The DFA-WVW-CCG-2 must also be reviewed and updated during these meetings. Periodic Self- Sufficiency Evaluation Form (DFA-PSSE), an optional form, can be used at each evaluation. 18.7.8.A 12-Month PSSE After a participant has received WV WORKS for 12 months, a self-sufficiency evaluation must be conducted as described above. If a face-to-face meeting is chosen, the evaluation must include all Work-Eligible adults or emancipated minors in the household to evaluate the effectiveness of the self-sufficiency plan and to develop a new plan as needed. The meeting must occur during the 12th or 13th month of receipt of WV WORKS benefits. The NOTE: Failure, without good cause, of the participant to attend or otherwise cooperate in the scheduled evaluations results in application of a sanction only when a face-to-face meeting is scheduled. It is suggested that the evaluations be listed specifically on the SSP to avoid questions about notification of the requirement. However, the general statement on the SSP form about keeping all appointments will usually serve for application of a sanction.