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Child Care Subsidy Policy October 1, 2024 82 $1,000.00. If the amount does not exceed $1000.00, the CCR&R shall initiate repayment procedures. A willfully false statement is one that is deliberately given, with the intent that it be accepted as true, with the knowledge that it is false. It is an essential element in a misrepresentation charge that the client/provider knew his statement was false. 8.3.2.1. Examples of a willfully false statement include the following: A. The client states that he does not receive child support when he really does. B. The child care provider bills for days when the child was not in their care. C. The client states that she/he is employed when she/he is not. 8.3.2.2. Misrepresentation can also consist of the suppression of what is true. For example, the client omits child’s biological father when listing household members on her status check, or the client fails to report bonuses received on the application. 8.3.2.3. When a parent continues to use child care services when the need no longer exists (e.g., parent has lost job or quit school, non-working/non-school attending biological parent has moved into the home), the case will be closed, and no further payment made. As soon as the CCR&R case manager is aware that the client is using services when the need no longer exists, the case manager should: A. Immediately call the child care provider and tell them that effective the next business day, the agency will no longer be responsible for payment. B. Send an immediate closure notice to the parent(s), advising them of the status of their case and the need for repayment. C. The Recipient shall repay to the agency any child care monies paid on their behalf during the period of ineligibility. If the amount is under $1000.00, the CCR&R should collect the funds. If the amount is over $1,000.00, the case should be referred to IFM. 8.3.3. Programmatic Infractions There are times when it is difficult to discern whether an improper payment occurred due to willful misrepresentation or is simply the result of a client/provider’s genuine confusion over subsidy program rules and responsibilities. When the case manager believes that improper payment is the result of the client’s failure to understand, it is a programmatic infraction. It is the CCR&R’s responsibility to collect improper payments in this instance, regardless of the amount. 8.3.3.1. Examples of Programmatic Infractions: A. The child’s parent gives the provider permission to sign the children in and out on the sign in sheets. This is a violation of sign in and out procedures, but it is not forgery.