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Child Care Subsidy Policy October 1, 2024 70 7.1.4. Family Child Care Facilities Parents may select a family child care facility which is licensed to care for 7-12 children. 7.1.5. Child Care Centers Child Care Centers which are licensed for 13 or more children are another option. 7.1.6. Out of School Time Child Care Programs Parents may also opt to use a program that provides out of school time services only. These programs must be licensed to receive subsidy payments. 7.1.7. Use Of Out of State Providers To ensure that parents are given a variety of child care options, Child Care Certificates may be used to purchase care at the following sites located within West Virginia. Parents may not use child care certificates to purchase care from out of state providers. 7.2. General Payment Provisions of the Certificate System 7.2.1. Payment Rates and Definitions. Rates for payment of child care services include a base rate for each type of care as well as incentive rates (See Appendix B). Rates are based on a full day, which is defined as care for at least four (4) hours but less than eighteen (18) hours per day. Providers accepting certificates must agree to accept the applicable rate as full payment of care for up to an eighteen-hour period. However, a parent who leaves a child past the provider’s established closing time may be charged a late pick-up fee provided all parents are expected to pay this fee and the parent has left a child past the time indicated on the child care certificate. 7.2.2. Payment Limitations. Payment to a provider for an individual child is limited to one full day in a twenty-four (24) hour period, and to no more than the total number of days in a calendar month. The total number of hours a child can remain in care shall not exceed 18 consecutive hours of care in a 24-hour period regardless of whether the child is with more than one provider for that day. (See exceptions in Chapter 4, Section 1). 7.2.3. Use of Multiple Providers. A family may request payment for more than one provider if circumstances indicate a need, such as the parent works during the day and attends school at night or a child care center closes several hours before the parent’s shift ends. The CCR&R case manager should encourage the family to use a primary provider to the maximum extent and explore other options. However, if no other options are possible, the CCR&R case manager shall request approval from the CCR&R supervisor to pay a second provider. The supervisor may approve the situation if she/he determines it is in the best interest of the child and family. No more than two providers may be approved for the same child. Additionally, both providers shall charge a fee when two providers are used. 7.2.3.1 Paying Multiple Providers