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Child Care Subsidy Policy October 1, 2024 101 E. Case managers should inform providers of the Earned Income and Child Tax Credits. 9.4. Provider Payment Training (detail) All child care providers, including in-home child care providers, family child care homes, informal and relative family child care homes, family child care facilities, licensed centers and out of school time child care programs, who have subsidized children must complete the payment enrollment process before reimbursement is made. The CCR&R case manager shall explain the payment process, including: 9.4.1. Discussion of Billing Procedures and Forms The case manager should provide a detailed discussion of billing procedures and required forms. 9.4.1.1. Request for Payment (ECE-CC-10-A). The provider should be given a supply of payment form requests. 9.4.1.2. The provider shall be given a copy of the ECE-CC-10B (Payment Instructions.) 9.4.1.3. Fee Collection Procedures (ECE-CC-10C) A. Information on Collecting Fees: The CCR&R case manager should explain the fee collection process as outlined in Chapter 6, Parental Child Care Fees Section, and give the provider a copy of Instructions for Collecting Fees (ECE-CC-10-C). The provider shall collect any applicable fees from the parent. The provider should also be informed that: 1. Fee amounts will be deducted from the provider’s payment. 2. The provider shall be responsible for billing the parent for this fee, and for providing receipts upon request. 3. Upon request, the CCR&R shall provide copies of Parent Fee Notices (ECE-CC-10D) a billing and receipt form. 9.4.1.4. Child Care Attendance Sheets (ECE-CC-10G.) The CCR&R case manager shall also give the provider a supply of Child Care Attendance Sheets. These forms shall be used by providers to verify attendance of all children in care, including private children. A copy shall be mailed with the provider’s payment form and a copy shall remain in the provider’s file for use by child care regulatory staff to verify compliance with staff/child ratios and for review by any auditors or DoHS investigators. Child care centers may choose to use this form or another of their own design.