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Child Care Subsidy Policy October 1, 2024 99 The case manager should inform the provider that it is their responsibility to maintain their own business records. Records should be kept on both the provider and the child care children and contain: A. Provider’s Record: 1. ECE-CC-3C: Medical Report for Child Care Provider 2. A copy of the Provider Service Agreement (DAY – 0546.) 3. ECE-CC-10J: Pet Acknowledgement Form. 4. ECE-CC-22: Family Child Care Provider Training Record, and/or verification of training attendance, i.e., WV STARS Registry 5. ECE-CC-23: Fire Escape Plan. 6. ECE-CC-24: Emergency Phone List. 7. ECE-CC-33: Emergency Plan. B. Children’s Records: 1. Emergency Information Forms (ECE-CC-10-E). The provider shall require a completed and notarized form before a child is placed in their care. 2. Child Health Assessment Forms (ECE-CC-3): a. The provider is required to keep current medical information on each child placed for care who has not yet reached a sixth (6th) birthday. (Physician’s office document is acceptable if it contains the same information as the ECE-CC-3) (See Chapter 2, Section 2.2.2.1.) b. The provider shall inform the parent that care will be terminated if the medical form is not returned. c. Providers must notify the CCR&R agency when the parent does not return the form(s) within thirty (30) days of placement. d. The CCR&R case manager will then send 13-day closure notices. 3. ECE-CC-10E: Emergency Information/Permission Form. 4. ECE-CC-25: Medication Permission Slips if needed.