2.65 Designated agent of combined group. (1)

SCOPE. Section 71.255 (7), Stats., requires every combined group to have a designated agent to act on behalf of the group. This section provides rules relating to identifying the designated agent and describes the scope and limitations of the agency relationship. (2) IDENTIFYING DESIGNATED AGENT. (a) Eligibility. The combined group may select any member as the designated agent, subject to a limitation that the designated agent[s taxable year shall be the same as the combined group[s taxable year. (b) Creation of agency. A combined group shall appoint a designated agent. The corporation which files, or will file, the first combined return for the combined group is deemed to be ap- pointed as the designated agent. If no combined return is filed, the department shall appoint the parent corporation of the com- bined group to be the designated agent, or if there is no parent corporation, the department may appoint any corporation in the combined group to be the designated agent. (c) Continuity of agency into future years. Once a member of the combined group is appointed as the designated agent, it shall remain the designated agent of that group for all future years un- less one of the following applies: 1. The designated agent leaves the combined group, in which case the corporation which files, or will file, the first combined return after the date the designated agent leaves is deemed to be appointed as the new designated agent. 2. Except as provided in subd. 3., the combined group, or portion of the combined group that includes the designated agent, is acquired by another combined group, in which case the corpo- ration which files, or will file, the first combined return after the date of the acquisition is deemed to be appointed as the new des- ignated agent. 3. The designated agent ceases to exist, in which case the designated agent shall notify the department in writing that an- other member of the combined group (or successor corporation of any member of the combined group) will thereafter act as des- ignated agent for that taxable year and any prior taxable years. The member appointed for that taxable year and any prior taxable years need not be the new designated agent for all future taxable years. The substitute designated agent will succeed to the rights and responsibilities of the former designated agent and may in turn appoint another designated agent for future taxable years. If the designated agent fails to notify the department in writing of the new designated agent, the department may select a surviving member of the combined group to act as the designated agent. 4. Where subd. 2. does not apply, the designated agent is still a member of the combined group but submits a written request to the department for another combined group member to act as designated agent, and the department grants the request. Note: Send requests to change the combined group[s designated agent and notifi- cations of successor designated agents to: Corporation Processing Unit, Wisconsin Department of Revenue, P.O. Box 8908, Madison, WI 53708-8908. (d) Continuity of agency for prior years. The designated agent of a combined group for a prior taxable year shall continue to act as the designated agent for that taxable year unless the des- ignated agent ceases to exist, in which case par. (c) 3. applies, or the designated agent submits a written request to the department for another combined group member to act as designated agent, and the department grants the request. Note: Send requests to change the combined group[s designated agent and notifi- cations of successor designated agents to: Corporation Processing Unit, Wisconsin Department of Revenue, P.O. Box 8908, Madison, WI 53708-8908. However, if the request relates to prior taxable years that are under audit, the designated agent may submit the written request to the department[s representative that has notified the designated agent of the audit. (e) Designated agent for purposes of resolving disputes over combined group membership. If the department determines that one or more corporations are members of a combined group and no combined return was filed, the group of corporations the de- partment asserts is a combined group may appoint a member of that group as the designated agent solely for purposes of contest- ing the department[s determination. The appointment of a desig- nated agent under this paragraph may not be construed as a con- cession by either the corporations or the department regarding the existence of a combined group or the proper composition of a combined group. (3) SCOPE AND LIMITATIONS OF AGENCY. (a) Duties of desig- nated agent. The designated agent is generally required to act on behalf of the combined group in its own name in all matters relat- ing to the combined return. This includes performing the follow- ing duties: 1. Filing the combined return, including the reporting of any separate entity items attributable to combined group members. 2. Filing any extension of time to file the combined return. 3. Filing any amended combined returns or claims for re- funds or credits relating to the combined return, including any separate entity items attributable to combined group members. 4. Sending and receiving all correspondence with the depart- ment regarding the combined return, except that if correspon- dence relates to separate entity items or a payment made by an- other member of the combined group as provided in s. Tax 2.66 (2), the department may send the correspondence to that other member or the designated agent, or both. 5. Remitting taxes applicable to the combined return, includ- ing estimated taxes, except as otherwise provided in s. Tax 2.66. Published under s. 35.93, Stats. Updated on the first day of each month. Entire code is always current. The Register date on each page is the date the chapter was last published. 6. Participating on behalf of the group in any investigation or hearing by the department regarding the combined return, includ- ing producing all information requested and filing any appeal. Unless provided otherwise in writing, any appeal filed by the des- ignated agent relating to the combined return shall be considered filed by all members of the combined group, including any cor- porations that were not included in the combined return but which the department asserts are members the combined group. 7. Executing waivers, closing agreements, powers of attor- ney, and other documents relating to the combined return. Unless the department and taxpayer agree otherwise in writing, any waiver, closing agreement, power of attorney, or other document executed by the designated agent relating to the combined return shall be considered executed by all members of the combined group, including any corporations that were not included in the combined return but which the department asserts are members of the combined group. 8. Receiving assessment notices regarding the combined re- turn. Subject to par. (f), a notice received by the designated agent is considered received by all members of the combined group, in- cluding any corporations that were not included in the combined return but which the department asserts are members the com- bined group. If a notice relates to separate entity items that are at- tributable to a combined group member other than the designated agent, the designated agent may submit a written request to the department to reissue the notice or a portion of the amount of the notice to the combined group member responsible for the sepa- rate entity items. The designated agent shall submit the written request on or before the due date shown on the notice. Note: Send written requests to reissue notices relating to separate entity items to: Mail Stop 3-107, Wisconsin Department of Revenue, PO Box 8906, Madison, WI 53708-8906. 9. Receiving any refunds relating to the combined return. (b) Exclusivity. Except as provided in this paragraph, no per- son other than the designated agent shall have authority to act for or represent itself or the combined group regarding the duties listed in par. (a). A combined group member, or a corporation which the taxpayer asserts is a combined group member, may as- sume any of the duties listed in par. (a) under any of the following conditions: 1. By election of the designated agent or the applicable com- bined group member, a combined group member may perform any of the duties listed in par. (a) to the extent those duties relate to separate entity items. This may include the filing of a separate return to report the member[s separate entity items, subject to the requirements of par. (c). 2. A combined group member may make estimated pay- ments on its own behalf to the extent allowed in s. Tax 2.66 (2). 3. If a combined return was filed, the department may allow any corporation which it asserts should be added to or eliminated from the combined group to represent itself after receipt of a written request from the corporation. However, that corporation shall still be bound by any action taken by the designated agent before the corporation[s request to represent itself has been ac- cepted by the department. Note: A corporation that wishes to represent itself should submit the written re- quest to the department[s representative that has notified the corporation of the de- partment[s assertion. (c) Reporting of separate entity items. If a combined group member chooses to file a separate Wisconsin return to report its separate entity items rather than having the designated agent in- clude them in the combined return in the manner described in s. Tax 2.67 (2) (d) 3., the member shall consider the totality of its share of items from the combined return plus its separate entity items for purposes of applying any limitations, so that its total net tax plus economic development surcharge does not differ from the amount that would have been due if the separate entity items had been included in the combined return. The combined group member shall submit a copy of the combined return with its sep- arate return. (d) Unauthorized acts. The department is not bound by unau- thorized acts made with respect to a combined return by a corpo- ration that is not the designated agent. The department may choose to receive the benefits or assume the obligations of unau- thorized acts, in which case the department is bound only if it takes affirmative steps to expressly manifest its intent to receive the benefits or assume the obligations of the acts. (e) Failure to act. If the designated agent is unable or unwill- ing to fulfill its obligations with respect to the combined return, is unresponsive, or has not been identified to the department, the department may appoint a new designated agent, or it may deal directly with any member of the combined group in respect to its share of the combined return items in which case each member shall have full authority to act for itself. (f) Joint and several liability. Under s. 71.255 (1) (n), Stats., the members of a combined group shall be jointly and severally liable for the combined tax, penalty, and interest attributable to the combined unitary income, net of any loss carryforwards and credits applied. This paragraph does not apply to any tax, inter- est, or penalty attributable to separate entity items. Although the department may send correspondence, notices, refunds, assess- ments, or other documents relating to any combined group mem- ber[s separate entity items to the designated agent, and the desig- nated agent may choose to pay any tax, interest, or penalty on be- half of a combined group member, the tax, interest, or penalty at- tributable to separate entity items is ultimately the responsibility of the combined group member or members to which the sepa- rate entity items are attributable. (g) Confidentiality provisions. The designated agent is an agent under s. 71.78 (4) (e), Stats. Therefore, the department may provide information relating to any member of the combined group to the designated agent, including information relating to the member[s separate entity items. Note: This section interprets s. 71.255 (7), Stats. History: EmR1001: emerg. cr. eff. 1-15-10; CR 09-064: cr. Register April 2010 No. 652, eff. 5-1-10; CR 12-011: am. (3) (c) Register July 2012 No. 670, eff. 8-1-12. Cross References: See s. Tax 2.60 for definitions that relate to this section. See s. Tax 2.66 for more information on combined estimated tax requirements. See s. Tax 2.67 for more information on combined returns.